Student Assistant - Herbert Wertheim College of Medicine
Florida International University - Herbert Wertheim College of Medicine

Job Info

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Job Title: Student Assistant - Herbert Wertheim College of Medicine
Location: Modesto A. Maidique Campus
Regular/Temporary: Temporary Temporary
Full/Part Time:
Job ID: 533660 533660
About FIU Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Job Summary

The Herbert Wertheim College of Medicine is currently seeking a Student Assistant to join our team of professionals.

Duties Include:

Answers and redirects telephone calls, handles inquiries, and provides courteous assistance to visitors.

Takes detailed messages and greets office visitors, ensuring a welcoming atmosphere.

Performs essential administrative tasks such as copying and scanning documents.

Schedules appointments and meetings to ensure efficient time management for the team.

Manages mail distribution, ensuring all correspondence reaches the appropriate recipients.

Assists with events and fundraising activities as requested.

Coordinates catering needs for various office programs.

Knowledge of databases.

Undertakes other duties as assigned, demonstrating flexibility in task execution.

The omission of specific duties does not preclude the supervisor from assigning tasks related to the position.

Minimum Qualifications

Customer service knowledge
None to basic level of Microsoft Word.
Ability to take direction and work independently as needed.
Ability to maintain confidentiality when dealing with highly sensitive information.

Desired Qualifications

Experience in Administrative Tasks

Job Category

Student Assistant

Student Disclosure

• Applicants must be currently enrolled as a student at FIU with a minimum of six (6) credits as an Undergraduate student or three (3) credits as a Graduate student during the Fall and Spring semesters.
• During the Summer semesters, Students need only remain enrolled and are not required to take credit hours, but cannot have graduated.
• Upon decreasing credit hours or graduating, student employment must end.

Work Schedule

Varies on the student class schedule and department needs.

Advertised Salary

$13.00/hour

Pre-Employment Requirements

Criminal Background Check
This student appointment may be subjected to a pre-employment background check.

Student Background Checks Extended Background Check is required if the job includes any of the following responsibilities. Some may also require a Fingerprint Check:

Duties:

Yes or No

Will the position provide unsupervised direct care, treatment, education, training, instruction, supervision, or recreation to vulnerable populations such as minors, the elderly, or those with disabilities? (Fingerprint Check required)NoWill this role be in the Center for Children and Families (CCF) or the Childrens' Creative Learning Center (CCLC)?NoWill this role be part of a university-sponsored summer camp or afterschool program? (Those providing services in Camps will require DCF Clearance at a cost)NoWill this role require entering any K-12 schools? (Those providing services in K-12 Schools will require MDCPS/BCPS Clearance at a cost.)NoWill this role have direct access to cash, checks, gift cards, credit cards, debit cards, or make and receive payments? NoWill this role conduct IT related functions, e.g. IT Technician, Data Analyst, Application Developer, etc.?NoWill this role require driving of a university-owned motor vehicle (including golf cart and other utility vehicles)?NoWill this role travel with Athletics teams to events?NoWill the role be in a special trust/sensitive location?NoWill this role be in the Office of the Registrar, Office of Financial Aid, or One Stop?No

Will this position work within the following units that provide health and human services: College of Medicine, College of Nursing, Health Sciences, Physical Therapy, Athletic Training, School of Social Work, Occupational Therapy, Dietetics & Nutrition, Student Health, Psychology, Center for Children & Families? Office of Inspector General (OIG) Checks (Global Watch only)

NoWill this role perform or support research? (Mark No if this is a Graduate Assistant contract (GA, RA, TA))No

How To Apply

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

How To Apply

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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