Senior Project Coordinator
University of North Dakota

Job Info

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Salary/Position Classification

• $55,000 + dependent on experience; Annual, Exempt
• 40 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability: Yes, negotiable
• Must be available to work from the main campus location in Grand Forks, ND on a scheduled basis.

Purpose of Position

The Senior Project Coordinator will provide program management and operations for the NRCNAA and grant related programs with oversight from the Principal Investigator. The position will assist the PI in the areas of project assessment, activity reporting, financial management, outreach and education, product development, program evaluation, strategic planning, grant writing, and programmatic activities. The position will serve as a member of the NRCNAA management team and will report to the NRCNAA Director.

Duties & Responsibilities

1) Provide program management, leadership, and strategy.

• Maintain knowledge of and participate in all aspects of the grant program including content development, website operations, program outreach, evaluation, and grant management.
  • Assist the program director in planning program activities for grants workplan.
  • Assist program director with development, implementation, and prioritization of short and long-term goals and objects.
  • Plan, coordinate, and lead local, tribal, state, and national meetings, conferences, and other events.
  • Ensure timely and accurate reporting to the funders.
• Assist program director in reporting to the funder and Advisory Boards/Committees.
  • Draft monthly, quarterly, and annual reports detailing the use of services, information dissemination, inquiries, curriculum requests, and outreach activities.
  • Report findings to the program director along with recommendations for improvement.
• Coordinate and facilitate activities involving strategic planning and measuring outcome activities for grant programs.
  • Assist program director in developing and writing a strategic plan for grant programs.
• Assist with program evaluation activities such as developing evaluation forms, gathering data and information from stakeholders and partners, and preparing reports.
• Train, supervise and mentor program staff in how to assist, provide information and support partners and other key stakeholders related to Native Aging efforts.
  • Guide and train staff related to internal and external communications.
  • Guide and train staff in outreach and education activities to target audiences via website, social media, and other dissemination activities.
• Work at the direction of and in collaboration with the program director to the best advantage of grant programs.
  • Develop and manage special projects, as assigned.

2) Manage grant administration and budget related activities.

• Assist program director in writing grant proposals to secure funding for existing and new grant opportunities.
• Provide management of program budgeting and fiscal activities, including development of program budget.
• Advise the PI on matters relating to the management of grant budget and finances.
• Produce financial status reports and advise program director on financial status of programs.
• Make financial decisions in collaboration with the program director including management of expenditures, subcontracts, procurement processes, technical assistance, and other services.
• Adhere to federal and state, private, foundation, and university terms, conditions, and regulations for grants and contracts.
• Investigate and problem solve grant related issues.
• Serve as a liaison between the NRCNAA and other grant program staff and UND on fiscal and contractual matters, maintaining knowledge of related university policies and procedures.

3) Coordinate program technical assistance and training related activities.

• Coordinate learning and network opportunities for collaboration with partners and key stakeholders.
• Provide guidance and support in navigating systems for federal and state aging program services and resources.
• Provide guidance and targeted support for tribes, urban organizations, and key stakeholders seeking to develop and/or expand resources and services for Native Elders and caregivers.
• Develop and implement training methods and strategies in collaboration with content experts, trainers, tribes, urban organizations, and other partners in the delivery of the NRCNAA training and education curriculums for in-person, virtual, and/or other training opportunities.
• Coordinate and plan curriculum training with interested parties, as requested.

4) Disseminate information to diverse audiences.

• Coordinate all publications schedules including but not limited to fact sheets, training modules and guides, journal, brochures, and the exhibit displays.
• Inform policy makers on the tribal, state, regional, and national levels through presentation of research and information.
• Provide insight and suggestions to principal investigator and outreach staff on updating the website to best serve partners and stakeholders.
• Direct clients to resources available locally and through the internet.
• Accept opportunities to participate on committees, make presentations, and publish appropriate content through grant program dissemination channels.
• Keep current on the latest developments in the field and areas of interest through reading and electronic mail communications.
• Coordinate and lead the development of a YouTube channel, videos, webinars, trainings, and other opportunities to disseminate program deliverables and resources.

5) The duties and responsibilities of this position may be completed through a hybrid work environment.

• Complete necessary hybrid work agreement and comply with policy.

Required Competencies

• Demonstrated knowledge of Native elder issues, policy, aging, and health disparities research.
• Demonstrated leadership skills.
• Demonstrated ability to lead focus groups, community forums, committees, or similar.
• Ability to collaborate effectively with project staff to meet shared goals and be dedicated to quality work.
• Knowledge of computers and Internet searching.
• Must have demonstrated skills and understanding of Microsoft Office, with emphasis on Word, Excel, PowerPoint.
• Strong problem-solving and decision-making skills.
• Must demonstrate strong interpersonal skills, both verbal and written.
• Ability to effectively network and build relationships with key experts, stakeholders, and partners at the tribal, urban, state, and national level.
• Knowledge of UND policy and procedure.
• Ability to work in a fast-paced environment, meeting deadlines and achieving project objectives.
• Ability to demonstrate organizational skills, prioritize, multi-task, take initiative, and to work both independently and as a part of a team.
• Must have grace under pressure and work efficiently under time constraints while producing high quality work.
• Be willing to travel several times a year to national, regional, and state events/meetings/conferences.

Minimum Requirements

• Bachelor's degree.
• Five years of experience in program coordination or management.
• Two years of experience working successfully with American Indian, Alaska Native, and/or Native Hawaiian populations that demonstrates cultural competency.
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Master's degree.
• Experience speaking in public to both large and small groups.
• Experience writing programmatic reports.
• Experience working with grant budgets and tracking project expenditures, grant administration.
• Experience working closely with tribal communities, Urban Indian Health Organizations (Title V and non-Title V), and entities.
• Grant project coordination, reporting, and proposal writing experience.
• Supervisory experience.

To Apply

Applicants are required to submit a cover letter and resume substantiating minimum requirements.

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