Senior Executive Assistant
Kforce Inc.

Job Info

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RESPONSIBILITIES:

Kforce has a client in Chicago, IL that is seeking a Senior Executive Assistant.Responsibilities:

• Schedule, coordinate, and prioritize appointments, meetings, and events for executives
• Ensure executives are prepared for meetings by providing necessary materials, agendas, and itineraries
• Manage conflicting schedules and adjust as needed to accommodate priorities
• Serve as a primary point of contact between executives and internal/external stakeholders
• Screen, prioritize, and respond to incoming communications (calls, emails, messages) on behalf of the executive
• Draft and proofread correspondence, reports, presentations, and other documents as needed
• Arrange and facilitate logistics for meetings, including virtual meetings, conference calls, and in-person events
• Prepare meeting agendas, take minutes, and follow up on action items
• Ensure executives are fully briefed ahead of meetings and presentations
• Coordinate and manage complex travel itineraries, including flights, accommodations, transportation, and travel documentation
• Prepare detailed travel itineraries and ensure executives have all necessary materials for business trips
• Assist in tracking project progress, deadlines, and deliverables for key initiatives
• Conduct research and gather information for reports, presentations, and executive decision-making
• Support the executive team in ad hoc projects and initiatives as needed
• Maintain organized filing systems, both physical and digital, for easy retrieval of important documents
• Order office supplies and ensure the executive office is stocked and organized
• Manage expenses, track budgets, and prepare financial reports as needed
• Handle sensitive and confidential information with the utmost professionalism and discretion

REQUIREMENTS:

• Bachelor's degree or equivalent experience is preferred
• 3-5 years of experience in an executive assistant or administrative support role, preferably supporting senior-level executives
• Advanced knowledge with Microsoft Office Suite (Adobe, Word, Excel, PowerPoint, Outlook), project management tools, and virtual meeting platforms (Zoom, Microsoft Teams, etc.)
• Excellent verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders
• Ability to anticipate executive needs, identify potential issues, and proactively offer solutions
• High attention to detail and accuracy in all aspects of work
• Ability to handle sensitive and confidential matters with discretion and professionalism
• Ability to work independently and meet required deadlines
• Excellent leadership skills as well as operating as backup to multiple staff positions

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