Secretary III
Volt

Job Info

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Start a future with Volt, today!

Volt is immediately hiring an experienced Secretary for a local non-profit in Santa Maria!

As a Secretary you will:

• Support the Manager of Services and Supports.
• Assist with the Exception process.
• Generate reports, correspondence, and documents.
• Process Early Start and Age 3 denial/accept letters within 2 days.
• Update records (demographics, case files, status changes).
• Type letters.
• Handle incoming and outgoing mail.
• Print RC notes on scheduled dates.
• Process 3770 and CDER forms.
• Perform general office tasks (photocopy, fax, scan, mail).
• Create tables and forms (e.g., OD schedule, sign-out books).
• Compile data and prepare files for audits.
• Transcribe phone messages.
• Prepare referral packets.
• File documents for service coordinators monthly.
• Cover switchboard and reception duties.
• Schedule appointments and meetings.
• Organize and maintain archive files.
• Update information, lists, reports, and contracts.
• Request medical records within 2 days.
• Maintain copier and fax machines.
• Prepare closure, transfer, inactive, and deceased files.
• Travel to other offices as needed.
• Assist with office supplies and forms.
• Help with facility issues (repairs, service calls).
• Take and distribute meeting minutes.
• Assist with special functions and training sessions.
• Perform additional tasks as needed

The Ideal Candidate will have:

• Proficient in computer skills, including Excel and Word (PowerPoint desired)
• Ability to type a minimum of 45 WPM
• Knowledge of correct grammar and punctuation (test will be administered)
• Familiarity with office methods, procedures, practices, and equipment
• High school graduate
• 2 years of relevant experience
• Excellent telephone skills
• Transcription skills (desired)
• May be required to know or learn technical terminology and spreadsheet programs
• Bilingual ability (Spanish/English) required

This is a full time opportunity

Pay rate: Starting from $21/hr

Schedule: Monday - Friday 8 a.m. - 5 p.m.

*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please email hr_dept@volt.com or call (866) -898-0005. Please indicate the specifics of the assistance needed.

Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

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