Recruitment Events Specialist
Hays

Job Info

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The final salary or hourly wage, as applicable, paid to each candidate/applicant for this position is ultimately dependent on a variety of factors, including, but not limited to, the candidate's/applicant's qualifications, skills, and level of experience as well as the geographical location of the position.

Applicants must be legally authorized to work in the United States. Sponsorship not available.

Our client is seeking a Recruitment Events Specialist in Santa Clara, CA.

Role Description

Job Description:
We are looking for a Recruiting Events Specialist to help drive candidate generation through customized, high impact events, conferences, and webinars. You will support and participate in the planning and implementation of all aspects of conferences and events to deliver recruiting results. This role plays a crucial role in organizing and executing events to attract and engage candidates for job opportunities. To excel in this role, individuals should possess a combination of organizational, communication, and interpersonal skills with a strong focus on conference logistics and recruiting events.

What you'll be doing:
• Plan, coordinate, and execute a variety of recruiting events, including job fairs, and industry conferences.
• Manage logistics for conferences and career events (e.g., vendor coordination, booth setup, registration, catering).
• Oversee event budgets, vendor contracts, shipping, and other logistics to ensure seamless event execution.
• Maintain global event calendar and SharePoint site updates.
• Order and maintain recruiting events collateral.
• Collaborate with key HR creative representative and others to ensure consistent employer branding.
• Assist in the creation of event materials, such as brochures, signage, and branded merchandise with key partners.
• Use data to evaluate event effectiveness and make recommendations for future improvements.

Skills & Requirements

What we need to see:
• 4+ years of event planning or recruiting events experience, with a focus on conference logistics.
• Experience managing budgets, vendor contracts, and event logistics from planning to execution.
• Strong project management skills, with the ability to manage multiple events simultaneously.
• Excellent interpersonal and communication skills, with experience working cross-functionally with internal teams and external partners.
• Experience with candidate tracking tools, ATS platforms, or CRM systems.
• Flexibility to work outside regular business hours during events.
• Some travel may be necessary on a quarterly basis.
• Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).

Ways to stand out from the crowd:
• Previous experience executing recruiting events for large conferences or job fairs.
• Familiarity with Workday and/or Eightfold.
• Strong problem-solving abilities and attention to detail.
• Knowledge of recruitment trends and candidate engagement strategies.
• Ability to thrive in a fast-paced, dynamic environment with shifting priorities.

Benefits/Other Compensation

This position is a contract/temporary role where Hays offers you the opportunity to enroll in full medical benefits, dental benefits, vision benefits, 401K and Life Insurance ($20,000 benefit).

Why Hays?

You will be working with a professional recruiter who has intimate knowledge of the industry and market trends. Your Hays recruiter will lead you through a thorough screening process in order to understand your skills, experience, needs, and drivers. You will also get support on resume writing, interview tips, and career planning, so when there's a position you really want, you're fully prepared to get it.

Nervous about an upcoming interview? Unsure how to write a new resume?

Visit the Hays Career Advice section to learn top tips to help you stand out from the crowd when job hunting.

Hays is committed to building a thriving culture of diversity that embraces people with different backgrounds, perspectives, and experiences. We believe that the more inclusive we are, the better we serve our candidates, clients, and employees. We are an equal employment opportunity employer, and we comply with all applicable laws prohibiting discrimination based on race, color, creed, sex (including pregnancy, sexual orientation, or gender identity), age, national origin or ancestry, physical or mental disability, veteran status, marital status, genetic information, HIV-positive status, as well as any other characteristic protected by federal, state, or local law. One of Hays' guiding principles is 'do the right thing'.
We also believe that actions speak louder than words.
In that regard, we train our staff on ensuring inclusivity throughout the entire recruitment process and counsel our clients on these principles. If you have any questions about Hays or any of our processes, please contact us.

In accordance with applicable federal, state, and local law protecting qualified individuals with known disabilities, Hays will attempt to reasonably accommodate those individuals unless doing so would create an undue hardship on the company. Any qualified applicant or consultant with a disability who requires an accommodation in order to perform the essential functions of the job should call or text 813.336.5570.

Drug testing may be required; please contact a recruiter for more information.

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#1168289 - Renee Theoret

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