Project Coordinator
South Western Communications, Inc.

Job Info

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South Western Communications

South Western Communications, SWC, is one trusted source for communication, physical security and life safety solutions to meet the needs of Healthcare, Education, Detention and Commercial customers. We utilize a consultative approach to conduct an in-depth needs analysis, enabling our customers to fulfill their mission critical processes. We continuously research and select only the best-in class product collection. We utilize these products to create an integrated solution with your goals and needs in mind, ensuring satisfaction and flawless integration. At SWC, we strive to exceed your expectations and invest the time and resources into every job because we care about our customers.


Project Coordinator Exempt

POSITION OVERVIEW: Responsibilities include, but are not limited to, coordinating among project managers, manufacturers and clients, creating and maintaining project database, project scheduling, standards, contract review and submissions, and other duties and tasks as assigned by the Operations Manager.

RESPONSIBILITIES/DUTIES: Please note the essential functions may vary depending on department size, organizational structure and/or geographic location.

• Responsible for creating and maintaining project databases and documentation using computer applications such as Smartsheet, MS Project, Excel, Access, and Word and project documentation tools including Project/Program Manuals, specifications, loading schedules, meeting minutes, transmittals, resource assignment database/matrix and process flow diagrams
• Assist in application engineering designs to ensure proper equipment selections are included and properly budgeted at the onset of projects
• Responsible for maintaining standard drawing/design packages for individual projects and client programs
• Responsible for project tracking including the commitments of project participants, resource tracking, adherence to project specifications, budgets and schedules
• Responsible for documenting and distributing project reports including project timelines/schedules, meeting minutes, resource allocation reports, progress reports and response to project inquiries by project managers and clients
• Assist in the coordination of meetings for the Operations Group
• Coordinate and maintain an open line of communication among the sales force, project managers, engineers, other company resources, manufacturers and clients

MINIMUM QUALIFICATIONS: The following are the minimum qualifications an individual needs in order to successfully perform the duties and responsibilities of this position. Please note that the minimum qualifications may vary based upon the department size and/or geographic location.

Knowledge:
* 1+ years working in the electronics field
* Two or more years working with computers
* Knowledge of MS Office including MS Word, Excel, Outlook, Power Point, Access, MS Project, and Adobe.

Skills/Abilities:
* Ability to solve practical problems and carry out responsibilities with little or no supervision
* Ability to prioritize and organize workload for effective implementation
* Ability to clearly and concisely present information in one-on-one and small group situations
* Strong customer and results orientation
* Ability to interact effectively at all levels of the organization and across diverse cultures
* Ability to adapt as the external environment and organization evolves
* Ability to communicate effectively in writing and verbally

PHYSICAL DEMANDS: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.

> Must be able to see, hear, speak and write clearly in order to communicate with employees and/or other customers; manual dexterity required for occasional reaching and lifting of small objects, and operating office equipment.

WORK ENVIRONMENT: In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.

> The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate.

EOE including veteran/disability


Management has the right to revise this description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason as outlined in the employee manual or other written agreement.

EEO m/f/d/v

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