Program Management Assistant
Indiana University
Job Info
Department
PULMONARY (IN-PULM-IUINA)
Department Information
The Indiana University School of Medicine is the largest medical school in the US and is annually ranked among the top medical schools in the US by US News & World Report. Researchers in the Division of Pulmonary Medicine at the IU School of Medicine pursue a variety of basic, translational and clinical research projects in the fields of pulmonary and critical care medicine. Studies are conducted in facilities located on the school's Indianapolis campus, its affiliated hospitals and in collaboration with investigators in other IU School of Medicine divisions and centers and at other academic institutions. Division research is funded by the National Institutes of Health, the Department of Veterans Affairs, non-profit organizations, foundations and industry.
Job Summary
The Division of Pulmonary, Critical Care, Sleep and Occupational Medicine is seeking a Program Management Assistant to join our administrative team. This position will coordinate division wide events and conferences as well as provide grant support for faculty. The Program Management Assistant is a role ideal for a detail oriented, organized person who enjoys variety in their work.
Department-Specific Responsibilities
- Provides day-to-day support related to the administration of contracts and grants.
- Follows established processes and protocols to ensure contracts and grants are compliant with all university, sponsor, and federal policies.
- Provides forecasting, compiles budget information, coordinates required approvals and ensures timely submission of proposals to funding agencies.
- Provides other various administrative support for contracts and grants operations.
- Conducts research and compiles materials and information for departmental programs.
- Prepares records of program activities; oversees and ensures the timely processing and delivery of required materials.
- Reviews the policies and procedures involved in departmental programs; suggests improvements; and ensures that rules comply with university standards.
- Analyzes data and information generated or produced by program; writes reports and other written materials based on this data.
- Verifies the accuracy of all data and information used or generated by program; resolves any discrepancies or problems.
- Responds to requests for program information by staff, students, and faculty; handles any necessary correspondence.
- Serves as liaison for department; coordinates activities and exchanges information.
Qualifications
EDUCATION
Required
- High school diploma or equivalent (such as HSED or GED)
Required
- 4 years of related work experience
Required
- Proficient communication skills
- Maintains a high degree of professionalism
- Demonstrated time management and priority setting skills
- Demonstrates a high commitment to quality
- Possesses flexibility to work in a fast paced, dynamic environment
- Highly thorough and dependable
- Possesses a high degree of initiative
- Ability to build strong customer relationships
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Additional Information
This position is not eligible for visa sponsorship or visa extension.
Work Location
IU Indianapolis
This position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.
Advertised Salary
$48,000 - $53,000 annually, based on experience and internal equity.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Multiple plan options for medical insurance
- Dental insurance
- Health Savings Account with generous IU contribution
- Life insurance, LTD, and AD&D options
- Base retirement plan contribution from IU, subject to vesting
- Additional supplemental retirement plan options
- Tuition benefit for IU classes
- 10 paid holidays per year
- Generous Paid Time Off
- Paid Parental Leave
- Employee Assistance Program (EAP)
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: General Administration
Job Family: Program Management
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
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Telephone: 812-856-1234
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