Program Coordinator - Cancer Center
University of Iowa

Job Info

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The Holden Comprehensive Cancer Center at the University of Iowa is seeking a Program Coordinator that would be responsible for development, support, and growth for the collection and analysis of patient information related to the biology of cancer and the development of treatment recommendations based upon clinical characteristics and molecular data, with the purpose to evaluate the effectiveness of the treatment plan. This role is also responsible for the coordination and development of a molecular tumor board and precision oncology database that collects research at UI Health Care and across the state of Iowa.

This position is eligible for a hybrid work arrangement of both on-campus (UIHC) and remote work within the state of Iowa upon completion of a training period, with the majority of work taking place on the U of I/UIHC campus. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

Duties to include:

1) Administratively support and ensure adherence and best practice standards for all Iowa Molecular Tumor Board Program (IOWA MTB) activities as set forth by the Food and Drug Administration (FDA), the Office of Human Research Patient Protections (HRPP), University of Iowa Hospital and Clinics (UIHC), University of Iowa, National Cancer Institute, and all other applicable regulatory agencies.

2) Coordinate and administratively support all activities of the IOWA MTB to achieve program goals, specifically building relationships across the organization and managing/coordinating IOWA MTB activities between members, clinicians, patients, internal collaborators, and external referral network.

3) Develop, coordinate, and manage regulatory requirements with the University's Health Sciences Institutional Review Board, University Hospital, and any other regulatory review boards. Monitor compliance with Federal, State and University regulations regarding research.

4) Design and develop all IOWA MTB Standard Operating Procedures and oversee revisions and annual re- approval

5) Administratively manage, coordinate, and oversee the operational functions of the IOWA MTB protocol. Responsibilities include, but are not limited to:

• • Supporting all research activities including patient teaching, obtaining informed consent, determining eligibility, and coordinating the submission of materials for genomic testing and other research correlatives.
  • Administratively manage, organize, and coordinate the IOWA MTB meeting agenda; collect, organize and ensure clinical and molecular data is available for presentation and document treatment discussions and recommendations.
  • Attend bi-monthly tumor boards, documenting tumor board attendance, discussions, and decisions through tumor board note in electronic medical record.
  • Administratively support IOWA MTB Chair treatment recommendations: facilitate, develop and finalize documents and ensure distribution of recommendations to treating clinicians and inclusion into electronic medical record.
  • Manage and coordinate the process for data collections, including building a redcap or database deemed appropriate for the project, and ensure quality assurance for the completeness and accuracy of data from medical record; oversee the submission of molecular and clinical data including all regulatory submissions into UIHC research database, and ensure an understanding of all database definitions and data entry requirements; secure patient data and source documentation for audits
  • Assist in the coordination, preparation, and documentation of patients eligible for clinical trials; ensure excellent dissemination of information with clinical research coordinators.

6) Collaborate with colleagues, IOWA MTB Chairs, HCCC Directors, UIHC Directors, clinicians and internal collaborators to promote team effectiveness and achieve established objectives.

7) Direct the creation and design of reporting tools and tracking systems for all IOWA MTB activities.

8) Develop and manage all details involved in the development of IOWA MTB reports and publications as determined by the IOWA MTB Chairs

9) Other duties as assigned by the HCCC Director and IOWA MTB Chairs.

• • Attention to detail, time Coordinate and excellent organizational skills will be critical to the success of this position.
  • Work experience should demonstrate dependability, flexibility, and maturity. The selected candidate will be expected to build interpersonal relationships with constructive interactions, be clear and effective communicators, and promote and create collegial environments that value accountability. Employees will also be expected to uphold UHIC core values as defined below

UI Health Care Core Values (WE CARE)

Welcoming

We are welcoming to the community, partners, staff, and patients utilizing the collective strength of our people.

Excellence

We achieve and deliver our personal and collective best in the pursuit of quality and accessible health care, education, and research.

Collaboration

We collaborate with health care systems, providers, and communities across Iowa and the region as well within our UI community. We believe teamwork- guided by compassion- is the best way to work.

Accountability

We behave ethically, act openly and with integrity in all that we do, taking responsibility for our actions.

Respect

We create an inclusive environment where every individual feels safe, valued, and respected, supporting the well-being and success of all members of our community.

Empowerment

We commit to fair access to research, health care, and education for our community and opportunities for personal and professional growth for our staff and learners.

SUPERVISION RECEIVED:

Reports to the Administrative Director, Clinical Research. Collaborates closely with the Tumor Board Manager, and Coordinators.

SUPERVISION EXERCISED:

Administrative and functional supervision may include additional coordinators and data managers as the program builds internally and regionally.

University of Iowa Hospitals & Clinics-recognized as one of the best hospitals in the United States-is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives.®

Holden Comprehensive Cancer Center is Iowa's only NCI-designated comprehensive cancer center. The NCI designation recognized our cancer center, and its research scientist, physicians, and other health care professionals, for their roles in advancing cancer research that impacts on our ability to prevent, detect and treat our patients with cancer. Not just a floor, or a building, or even confined to a single college. Holden Comprehensive Cancer Center coordinates all cancer-related research, education, and patient care by faculty from 41 departments and six colleges, as well as UI Hospitals and Clinics and UI Children's Hospital.

Percent of Time: 100%

Work Schedule: Monday - Friday, Hours generally worked between 7:30am-5pm

Pay Grade: 4A

https://hr.uiowa.edu/pay/guide-pay-plans

Benefits Highlights:

• Regular salaried position located in Iowa City, Iowa
• Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans
• For more information about Why Iowa?, click here

REQUIRED QUALIFICATIONS:

Bachelor's degree in a healthcare related field, or an equivalent combination of education and experience is required.

1-3 years administrative function and/or program experience

1-3 years of experience in clinical, clinical research, including genomics experience

Knowledge of standard protocol design

Experience with development of databases, including RedCap or appropriate database tools for collection of information.

Excellent verbal, written and interpersonal communication skills.

Analytical and problem-solving skills

Understanding of medical terminology

Proficient in computer software applications

Ability to manage complex information with attention to detail and a high level of accuracy

DESIRABLE QUALIFICATIONS:

Previous and/or current professional working experience in a academic medical center, a clinical healthcare or clinical research clinic is preferred.

Knowledge of University of Iowa policies, procedures, and regulations.

Oncology clinical, clinical, research experience

TNM cancer staging knowledge.

Application Process: In order to be considered, applicants must upload a resume and cover letter(under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position.

Job openings are posted for a minimum of 14 calendar days.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.

References: Five professional references will be requested and required at a later step in the recruitment process

This position is not eligible for University sponsorship for employment authorization.

With additional questions, please reach out to Sarah Waldschmidt at sarah-waldschmidt@uiowa.edu

Additional Information

• Classification Title: Program Coordinator
• Appointment Type: Professional and Scientific
• Schedule: Full-time

Compensation

• Pay Level: 4A

Contact Information

• Organization: Healthcare
• Contact Name: Sarah Waldschmidt
• Contact Email: sarah-waldschmidt@uiowa.edu

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