Procurement Manager (Hybrid Eligible)(Department of Biostatistics and Epidemiology)
University of Pennsylvania

Job Info

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Procurement Manager (Hybrid Eligible)(Department of Biostatistics and Epidemiology)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Procurement Manager (Hybrid Eligible)(Department of Biostatistics and Epidemiology)

Job Profile Title
Procurement Specialist

Job Description Summary
The person holding this position will be responsible for supervising the procurement team handling routine procurement, and expense reports. He/she will provide serve as a resource to team members and/or take the lead on complex transactions such as capitalized equipment, services provided off-campus and outside of Philadelphia, non-affiliate service providers (award recipients, guest speakers, safety board members). The incumbent will be the primary contact for various types of non-affiliate service providers and will need to understand affiliations and be intimately familiar with the services being provided and how they relate to our projects. The position will oversee procurement card programs and be responsible for the allocation of all card transactions, all in a decentralized and electronic environment.

The ideal candidate will have strong accounting background; excellent interpersonal skills; attention to detail; creativity; and flexibility. Familiarity with the Microsoft Office Suite and general computer savvy is a must. Given the time and energy to be devoted to training, we hope to hire someone that will commit to stay in the position for at least five years.

Job Description

Job Responsibilities

• Direct administrators on non affiliate service providers and coordinate classification with HR or Purchasing/grant managers or other DBEI/CCEB personnel; identify proper pathway for payment (Workday or Marketplace) and secure approvals, get vendor records initiated in the Marketplace, as appropriate, and ensure payment for services and reimbursement of travel expenses are processed.
• Serve as higher level approver for POs over $5,000 ensuring approvals, bids or bid waivers, property management information is correct; serve as cost object approver 1 for all expense reports. Serve as Level 1 approver for non PO payment requests. Serve as ‘BA' approver for Penn internal systems such as OSL, hotel authorizations, library orders for slides and posters, etc.
• Supervise the daily activities of the procurement team members and serve as a resource for questions related to their responsibilities including routine procurement of supplies, subcontract orders, capitalized equipment orders, reviewing expense reports.
• Allocate procurement card transactions; ensure all documentation is in order, and file electronically.
• Serve as a resource and answer questions of decentralized division personnel responsible for procurement of goods/services/airline reservations/expense reports.
• Perform additional duties as assigned

Qualifications

Bachelor's Degree required and 3-5 years of relevant experience or equivalent combination of education and experience. The ideal candidate will have strong accounting skills; excellent interpersonal skills; attention to detail; creativity; and flexibility. Familiarity with the Microsoft Office Suite and general computer savvy is a must. Prior University experience is preferred but not required. Given the time and energy to be devoted to training, we hope to hire someone that will commit to stay in the position for at least five years.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$51,824.00 - $75,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
  

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay


To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Blockley-Hall/Procurement-Manager--Hybrid-Eligible--Department-of-Biostatistics-and-Epidemiology-_JR00072995-1







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