Principal Administrative Business Partner
BC Forward

Job Info

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Principal Administrative Business Partner

BCforward is currently seeking a highly motivated Principal Administrative Business Partner for an opportunity in Insert South San Francisco, CA 94080!

Position Title: Principal Administrative Business Partner

Location: South San Francisco, CA 94080
Anticipated Start Date: 1/13

Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.

Expected Duration: 12 months

Job Type: [FULL TIME (>=30 HRS WEEKLY, [CONTRACT], [ON-SITE]
Pay Range: [$55.00] - [$57.00]

Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).
Requirements:

• Experience in administrative and or project management roles
• Spreadsheets
• Calendaring
• Preferred Technical or biotech environment

Job Description:

Provide meticulous and professional administrative support to the Senior Vice President of Research Biology, Genentech, Inc., under the supervision of the Business Manager. This role is responsible for managing the highly fluid calendar of the SVP's, resolving scheduling conflicts, adjusting appointments based on ever-shifting priorities, and ensuring clear and timely communication. The ideal candidate will possess a solutions-focused mindset, friendly interpersonal skills, and the ability to thrive in a fast-paced, high-volume environment.

Key Responsibilities
* Calendar & Meeting Management: Oversee the SVP's complex calendar, resolve conflicts, prioritize appointments, and coordinate logistics for meetings and travel.
* Communication & Coordination: Closely monitor email, google chat, and slack to ensure timely responses and updates, facilitating smooth internal and external interactions.
* Project Support: Assist with managing multiple projects, co-coordinate workstreams, maintain frequently changing meeting headcounts and attendance sheets, create and maintain spreadsheets using Google Sheets. Track projects using Asana and other programs.
* Travel & Expense Management: Arrange travel logistics for SVP and external guests; process expense reports.
* Technology & Virtual Meetings: Use and troubleshoot virtual platforms, Google Meet, Zoom, and to facilitate hybrid meetings.
* Problem Solving & Judgment: Proactively address potential issues, utilizing common sense judgment and discretion when handling sensitive information.
* Hospitality & Guest Management: Create a warm, welcoming environment, greeting individuals meeting with the division head with a focus on hospitality and professionalism . Greet and host external visitors, manage security registration, ensure seamless transitions between in-person and virtual
meetings.
* Operational Support: Process purchasing requests, invoices, and coordination of facilities requests to ensure smooth daily operations. Monitor, maintain and order office supplies.
* Recruitment & Onboarding: Coordinate external candidate interviews and onboarding processes.

Qualifications
* Education & Experience: BA/BS degree or equivalent experience with 10+ years in administrative and or project management roles, or AA degree with 12+ years in administrative and or project management roles, preferably in a technical or biotech environment.
* Technical Proficiency: Expertise in Microsoft Office, Google Suite; high proficiency and accuracy working with spreadsheet, database, and presentation applications.
* Skills: Strong organizational, proofreading, and multitasking skills. Ability to handle confidential material with discretion and meet deadlines under pressure.
* Key Attributes: Adaptable, solution-oriented, and capable of working independently and collaboratively.
Ability to handle frequent interruptions with grace while maintaining focus on priorities.

Excellent customer service skills, high attention to detail and accuracy, and ability to anticipate and proactively
resolve issues with professionalism.

Work and Physical Requirements
* Ability to respond promptly to requests and adapt to evolving needs during core business hours, Monday through Friday, in alignment with SVP's working schedule.
* Demonstrated capability to manage confidential and sensitive information with discretion.
* Ability to accommodate extended hours (sitting or standing) of computer, keyboard, and mouse use to meet business demands.
* Capability to lift and carry up to 15 lbs. as needed.
* In-office presence required, Monday through Friday.

Top skills:

Highly professional

Good communication skills who can email high level stakeholders

Spreadsheets

Calendaring

Polished appearance (Business casual attire)

Interviews:

2-3 rounds total

1st and 2nd rounds via google hangout Video calls

last round in person meeting multiple members of the team

Benefits:

BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.
Keywords:

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About BCforward:

Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.

BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.

BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.

This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.

Interested candidates please send resume in Word format Please reference job code 231678 when responding to this ad.

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Job Snapshot

Employee Type
Contractor

Location
South San Francisco, CA (Onsite)

Job Type
Biotech

Experience
Not Specified

Date Posted
11/20/2024

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