Payroll Administrator - Hybrid
Wellesley College

Job Info

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At Wellesley, our mission is to deliver an outstanding liberal arts education
to women who will make a difference in the world. Our collaborative
community, comprising faculty, students, staff, and alumnae, is guided by
our shared values. We champion intellectual discovery and excellence,
uphold gender equality as foundational to progress, affirm diversity as
crucial to educational excellence, value connection and community, empower
individuals for social change, and commit to integrity and academic freedom
in our pursuit of knowledge. Join us in this transformative journey!

When applying for the position, please ensure a thorough review of the job
details. If you are an internal employee, kindly utilize the internal portal on
Workday for your application. Prepare a comprehensive resume/cv and cover
letter for upload. Acceptable formats for these documents are either PDF
(.pdf) or Word (.doc).

Job Posting Title
Payroll Administrator - Hybrid

Job Description Summary
Admin Exempt

Job Description
The Payroll Administrator reports to the Payroll Manager. This position will assist with payroll processing for the College and ensure payroll is processed in accordance with departmental procedures. This position will also analyze and review payroll data for accuracy and compliance with College policies. The Payroll Administrator will work in a team environment, under tight deadlines and must maintain confidentiality and discretion all times. The Payroll Administrator will work on additional projects as assigned.

Position Responsibility

• Process payroll data from various sources into Workday system to produce and distribute payroll for employees. Verify hours worked, overtime rates, sick, vacation and/or holiday charges for each pay period are accurate.
• Research and assess incoming payroll information. Analyze reports to reconcile payroll output with incoming payroll data in accordance with department procedures.
• Familiarize oneself with the College's union contracts.
• Set up international employees in Workday
• Process payroll inputs, such as direct deposits, union dues, child support levies and changes to federal and state taxes in a timely manner. Maintain all documentation related to payroll deductions
• Trouble-shoot payroll discrepancies for department managers. Resolve any discrepancies in a timely manner. Respond to inquiries from employees, students and supervisors regarding payroll related issues.
• Troubleshoot system issues as well as problems with tax deductions, leaves, vacation and sick accruals, and other payroll-related matters by researching, reviewing with the payroll team, and responding accordingly. Assist with updates to systems and processes when new rules and regulations are implemented.

Basic Qualifications

• A Bachelor's degree with at least three years experiences in payroll or finance preferred. Additional payroll experience will be considered in lieu of education.
• Previous experience in Workday HCM/Payroll a plus.

Skills and Abilities

• Attention to detail, strong initiative, ability to work in a fast-paced environment, effective and courteous communication, maintain a high level of customer satisfaction, ability to uphold strict confidentiality in dealing with sensitive information,
• Knowledge of all current payroll laws, regulations, labor union standards to ensure compliance.

Company Description

Wellesley's mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community-faculty, students, staff, and alumnae.
Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you'll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success.

• Competitive Compensation : Experience competitive wages ensuring your dedication is recognized and rewarded.
• Exceptional Benefits Package: Access a comprehensive benefits package, including health, dental, vision and pre-tax saving benefits, life insurance, disability coverage, and more to safeguard your health and that of your loved ones.
• Commuting and Transportation: Enjoy the convenience of free parking on our picturesque campus, easily accessible from major roadways. We are also accessible via the MBTA commuter rail.
• Paid Time Off : Take advantage of paid vacations, personal days, sick time, and holidays to recharge and maintain a healthy work-life harmony.
• Retirement Savings : Plan for the future with our retirement savings plan. Wellesley College contributes up to 10.5% towards your 403(b) plan for eligible employees
• Work/Life and Wellness: A hybrid work environment for select positions (additional details will be provided during the interview process), caregiving support through Wellthy, legal plan insurance, pet insurance discount and a variety of other resources including retirement planning, free onsite and virtual fitness classes and access to cultural and leisure activities throughout metro-Boston.
• Professional Development: Enhance your skills and explore growth opportunities through continuing training and pathways for growth within our supportive environment.
• Tuition and Education Benefits : Invest in your education with tuition benefits, and access resources to navigate student loan forgiveness, reinforcing our commitment to your ongoing learning.
• Campus Privileges : Enjoy free use of our state-of-the-art athletic and fitness facilities with onsite fitness classes, Library resources, and seize opportunities to attend diverse campus events that contribute to a vibrant community.

Apply today and take your first step toward a rewarding career with Wellesley College - where your unique strengths and success are celebrated as part of our shared commitment to inclusivity!

Worker Sub-Type
Administrative

Time Type
Full time

EEO Statement
At Wellesley, we embrace and honor difference and diversity. We believe the best ideas-the best solutions-draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members for the Wellesley community have an equal opportunity to flourish.

Wellesley College is an Equal Opportunity Employer, committed to the diversity of the college community and the curriculum . Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.

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