Part-Time Student Records and Degree Audit Specialist
Northeast Wisconsin Technical College

Job Info

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We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Consideration will be given to equity-minded individuals committed to collaborating with faculty, staff, administration, students, and community partners who are also committed to closing equity gaps. You belong here. See why you will love working at NWTC.

Department: Enrollment Services

Reports To: Director, Recruitment & Admissions

Salary Grade: PTD

LOCATION: Green Bay

STANDARD HOURS: 20 hours per week; Flexibility of hours within the week between 7:00am - 7:00pm. Opportunity to work remote.

PAY RANGE: $19.68 - $23.15 per hour

*Salaries/Wages for all finalists (internal and external) will be placed within the range based upon education, experiences, current wages, and internal equity.

POSITION SUMMARY

Perform a variety of administrative functions related to the maintenance of student records within enrollment services.

Preform other cross function duties as assigned.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the functions identified in the job description.

Essential Functions Statement(s)

• Correspond with students via phone, email, mail or in person regarding student record functions.
• Process/analyze and enter Credit for Prior Learning
• Assist in the review, maintenance, and entry of Degree Audit Individual Student Adjustments to be applied for graduation.
• Run queries to generate letters and or emails to be mailed to our students.
• Create and maintain Excel documents to meet needs of department.
• Collaborate with Enrollment Services staff to support processes which will improve student success.

• Review, analyze, and act on admission and enrollment data to ensure students are enrolled in the appropriate program and coursework.
• Coordinate enrollment record maintenance activities to ensure accuracy and consistency of records with academic advisor, deans, and associate deans.
• Process and enter academic transcripts, grade reports, and other unique enrollment transactions.

POSITION QUALIFICATIONS

Competency Statement(s)

• Values - Demonstrate behaviors and action that support the College's values - Customer Focus, Everyone Has Worth, Passion and Inspiration, Collaboration, Emotional Intelligence, Results and Accountability, Valuing Talent and Well Being, and Ethics.
• Student Success - Demonstrate behaviors and actions that support student recruitment, retention, and student success initiatives.
• Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, disability, socio-economic background, or job type.
• Accountability - Ability to accept responsibility and account for his/her actions.
• Accuracy - Ability to perform work accurately and thoroughly.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Friendly - Ability to exhibit a cheerful demeanor toward others.
• Interpersonal - Ability to get along well with a variety of personalities and individuals.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Reliability - The trait of being dependable and trustworthy.
• Self-Motivated - Ability to be internally inspired to perform a task to the best of one's ability using his or her own drive or initiative.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.

SKILLS & ABILITIES

Education: Associate Degree

Experience: Two years of related experience; post-secondary exposure preferred.

**An equivalent combination of work experience and education may be considered.

Cultural Competence: Demonstrated commitment to diversity, equity, and inclusion and sensitivity to and understanding of a diverse community of college students, faculty, and staff.

*NWTC welcomes candidates who currently possess the desired skills and experience and are committed to learning and growing.

Computer Skills

Advanced spreadsheet skills and word processing skills, to include VBA, Macro and Letter Merge

PHYSICAL DEMANDS

N - Not Applicable

O - Occasionally - up to 33 percent of the time or 0 to 2.5 hours per day

F - Frequently - 33 to 66 percent of the time or 2.5 - 5.5 hours per day

C - Constantly - more than 66 percent of the time or more than 5.5 hours per day

Physical Demands

Lift/Carry

Stand

O (Occasionally)

10 lbs or less

F (Frequently)

Walk

F (Frequently)

11-20 lbs

O (Occasionally)

Sit

F (Frequently)

21-50 lbs

N (Not Applicable)

Handling / Fingering

O (Occasionally)

51-100 lbs

N (Not Applicable)

Reach Outward

O (Occasionally)

Over 100 lbs

N (Not Applicable)

Reach Above Shoulder

O (Occasionally)

Push/Pull

Climb

N (Not Applicable)

12 lbs or less

O (Occasionally)

Crawl

N (Not Applicable)

13-25 lbs

O (Occasionally)

Squat or Kneel

N (Not Applicable)

26-40 lbs

O (Occasionally)

Bend

O (Occasionally)

41-100 lbs

N (Not Applicable)

The College has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the College reserves the right to change this job description and/or assign tasks for the employee to perform, as the College may deem appropriate.

We strive to accommodate any individual who requires adjustments to ensure a fair and equal employment process. If you require specific accommodations during the application and/or screening process due to a disability or other reasons, please contact Talent and Culture at talentandculture@nwtc.edu or 920-498-6286.

Northeast Wisconsin Technical College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Talent and Culture.

NWTC does not discriminate on the basis of political affiliation, age, race, creed, marital status, color, religion, sex (including sexual orientation, gender identity, and gender expression), national origin, disability, veteran status, genetic testing or other applicable legislated categories, ("each a protected class"). Inquiries regarding the College's nondiscrimination policies may be directed to the Vice President for Diversity, Equity, and Inclusion at (920) 498-6826 or equity@nwtc.edu.

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