Maintenance Admin Specialist
Walgreens NA

Job Info

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Supports the Distribution Center (DC) maintenance departments, to coordinate and sustain the procurement activities required in the areas of facilities, material handling equipment and processes needed to maximize operations performance and up-time. Responsible for administrative functions of Maintenance Department, completing monthly Key Performance Indicators (KPI), utilizing CMMS system (creating work orders, reports, tracking, purchase orders, PM schedules), and receiving inventory.

Job Responsibilities

• Uses Computerized Maintenance Management System (CMMS)-generated preventive maintenance worksheets to maintain distribution machinery and equipment according to the manufacturer's recommendations and good maintenance practices.
• Records and reports department monthly and year end budget numbers.
• Purchasing, receiving, and inventory control of parts, materials and supplies for the department and general DC.
• Responsible for all parts issues, new and rebuilt. Creates and produces reports, correspondence and documents using Word and Excel spread sheets.
• Responsible for documentation and tracking of department expenditures for Building Repairs, Janitorial and Equipment Repairs. Provides documentation and explanations for monthly / annual expense overages.
• Monitors daily transactions in department variable accounts. Notifies Managers of overages and will supply documentation to support overages.
• Originates, negotiates, investigates, and invites vendors to bid on supplies, materials and material handling spare parts and develops bid documents for pricing.
• Tracks and closes all vender work orders and compiles into CMMS system. Reviews and reports discrepancies in vendor orders, pricing, deliveries, and warranties.
• Promptly and accurately files and matches invoices to purchase orders for prompt payment to vendors and suppliers.
• Responsible for radio issues to include audits, repairs, and negotiating purchase prices.
• Works with Maintenance Manager to maintain MSDS logs to OSHA standards.
• Exercises independent judgment, discretion, and confidentiality in performing daily work tasks & supports safety program documentation.

An Equal Opportunity Employer, including disability/veterans

About Walgreens and WBA

Walgreens (www.walgreens.com) is included in the U.S. Retail Pharmacy and U.S. Healthcare segments of Walgreens Boots Alliance, Inc. (Nasdaq: WBA), an integrated healthcare, pharmacy and retail leader with a 170-year heritage of caring for communities. WBA's purpose is to create more joyful lives through better health. Operating nearly 9,000 retail locations across America, Puerto Rico and the U.S. Virgin Islands, Walgreens is proud to be a neighborhood health destination serving nearly 10 million customers each day. Walgreens pharmacists play a critical role in the U.S. healthcare system by providing a wide range of pharmacy and healthcare services, including those that drive equitable access to care for the nation's medically underserved populations. To best meet the needs of customers and patients, Walgreens offers a true omnichannel experience, with fully integrated physical and digital platforms supported by the latest technology to deliver high-quality products and services in communities nationwide.
The actual salary an employee can expect to receive, plus bonus pursuant to the terms of any bonus plan if applicable, will depend on experience, seniority, geographic location, and other factors permitted by law. To review benefits, please visit jobs.walgreens.com/benefits.
"An Equal Opportunity Employer, including disability/veterans".

External Basic Qualifications

• High School diploma/GED and at least 2 years of experience in administrative support.
• Experience providing customer service to internal and external customers, including meeting quality standards for services, and evaluation of customer satisfaction.
• Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
• Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
• Intermediate level keyboarding skills (at least 30 WPM, touch typing, formatting documents, 10-key numeric pad).
• Willing and able to perform tasks which include repetitive bending, crouching, kneeling, reaching, twisting, sitting, standing, and walking with or without reasonable accommodation.

Preferred Qualifications

• Associates Degree
• Experience negotiating with outside vendors, including negotiating contracts, prices, resolving service issues and reconciling differences.
• Experience using Windows, Outlook, and DOS based programs.
• Knowledge of accounting principles.
• Experience documenting and tracking of department expenditures.
• Basic level skill in Microsoft Access (for example: opening a table in datasheet view, entering data, filtering data, creating a form, modifying a form layout, applying themes, running, sorting and saving queries, creating and formatting a report, changing report test, adding an image, printing labels, navigating through records, and/or exporting to Excel).

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