Litigation Legal Secretary
Beacon Hill Staffing Group, LLC

Job Info

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Beacon Hill's client, an AmLaw 100 firm, is seeking a litigation legal secretary to support five attorneys who can hit the ground running.

• Location: Hybrid (3 days in-office, 2 days remote), San Francisco, CA 94104 (Financial District)
• Start: ASAP
• Duration: Open-ended, with possibility to convert to a permanent position
• Hours: 37.5 hours per week, 8:30 AM / 9:00 AM start with a 1-hour lunch break

JOB SUMMARY:

The Legal Secretary is responsible for providing high-quality administrative and clerical support to a team of attorneys.

QUALIFICATIONS:

Experience:

• 5+ years of legal secretarial experience in a relevant practice area, with at least 2 years of experience supporting a billing attorney.
• Experience with state and federal court e-filing is a must.

Knowledge/Skills/Abilities:

• Knowledge of and proficiency in current office technology, including but not limited to, the MS Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with iManage or other Document Management Systems (DMS).
• Experience with Litera (formerly known as MacPac) is highly preferred.
• Ability to type at least 60 wpm with a high degree of accuracy
• Ability to work in a team environment with both attorneys and other colleagues
• Ability to effectively communicate both verbally and in writing
• Detail-oriented with ability to handle multiple projects simultaneously and meet deadlines
• Flexibility in daily schedule to meet Firm's needs during periods of heavy workload or special projects; availability to work scheduled overtime, as needed

Education:

• Minimum of a high school diploma or equivalent; a college degree is a plus, but not required.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepare accurate and properly formatted correspondence, memoranda, and other legal documents from handwritten drafts and transcription software
• Prepare new case reports, run conflict checks, open new files, and prepare check requests
• State and Federal court filing experience a must, including E-Filing
• Create tables of contents and tables of authorities
• Prepare government documentation or closing materials, as appropriate for practice of team attorneys
• Daily time entry, as directed by individual team members
• Prepare client billing, including review and edit of proformas as directed by billing attorney, preparation of cover letters, copying/scanning and mailing/emailing finalized bills to client and Accounting Department
• Organize, scan, copy, fax, and/or file legal documents in both paper files and in document management system, as appropriate
• Schedule depositions, hearings, and meetings, organizing court reporters, conference rooms, catering and coordinating schedules as appropriate for practice of team attorneys
• Facilitate the meeting of deadlines by keeping multiple agendas/calendars and provide timely reminders
• Answer telephone calls, take notes/messages, and redirect calls as appropriate
• Coordinate travel arrangements for attorneys
• Process reimbursements and vendor invoices

OTHER DUTIES AND RESPONSIBILITIES

• Maintain client lists, contact lists, and other electronic databases

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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