Litigation Legal Secretary - AmLaw Firm - Hybrid
Beacon Hill Staffing Group, LLC

Job Info

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The New York City Office of a well-known AmLaw Firm is looking for an experienced Litigation Legal Secretary (5+ years of experience) to support Trial Attorneys across a variety of areas and industries. This is a great opportunity to be an integral part of a busy and growing team!

JOB DESCRIPTION/DUTIES:

• Prepare documents - which may include transcribing from dictation, drafts, handwritten notes or oral instruction, redlining and proofreading end product
• Handle all incoming telephone calls and placement of outgoing calls in a professional manner
• Maintain good client relationships for attorneys
• Review, date stamp, docket and route incoming correspondence and pleadings
• Enter time using Intapp on a daily basis. Maintain appropriate records
• Create and maintain files, including chronological files and indexes not stored in the Information Governance department
• Keep all files up-to-date and organized. Ensure materials are forwarded to the Information Governance department, as necessary
• Complete all document processing and correspondence assignments accurately and within timekeepers' stated timeframes
• Assist other secretaries and timekeepers, as needed
• Prepare New Business Forms for new and existing clients, conflict sheets and engagement letters
• Prepare and process expense reports, check requests, travel reimbursements, health club reimbursement Forms, etc. in accordance with accounting guidelines
• Prepare and arrange Messenger Service, Copy Center and facsimile requests, as needed
• Copy documents that are not appropriate to send to the Copy Center
• Consistently use the CRM tool to support business development in the firm, including taking ownership of contact information for attorney's contacts and updating, maintaining, and resolving conflicts within the CRM tool
• Make all necessary travel arrangements, adhering to the firm's Travel Policy
• Review and handle prebills
• Maintain current secretarial backup instructions, and client/matters lists
• Maintain attorney/paralegal calendar, including scheduling and coordinating meetings
• Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses
• Reconcile telephone charge reports for office and cellular phones.
• Type a variety of litigation pleadings and discovery documents; arrange for filing and service of documents; electronically file and serve court documents as required by state, Federal, and local rules
• Maintain docket for various pleadings prepared and/or received
• Perform legal research if requested

REQUIREMENTS/QUALIFICATIONS:

• 5 or more years of experience as a Litigation Legal Secretary at an AmLaw Firm
• Drafting, editing, finalizing and management of litigation legal documents
• TOCs and TOAs
• Familiarity with the litigation process from beginning to end
• Ability to work hybrid and overtime if needed
• Bachelor's degree preferred

If you are qualified, interested and looking to learn more, please send either an MS Word version of PDF version of your resume to jlevinson@beaconhillstaffing.com

Applicants without resumes attached will not be considered.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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