Executive Assistant
Roth Staffing Companies

Job Info

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Executive Assistant

Duration - 6 Months, Contract, W-2

Location - Onsite in Irvine, CA

Pay - $35 - 37.20

The main function of an Executive Assistant is to support multiple executives, managing their time, travel and expenses. This individual represents these leaders internally, coordinating complex logistics, from meetings to travel.

Job Responsibilities:

* Managing complex, constantly shifting schedules for multiple executives. Coordinating with other executive assistants, leading on calendaring.

* Book and manage domestic and international travel for multiple executives.

* Correctly and completely file expense reports for multiple executives on a timely basis, following all company procedures.

* Prepare agendas and make arrangements for committee, team and other meetings.

* Perform ad-hoc office requests as assigned by leadership.

Skills:

* Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.

* Strong ability to work independently and manage one's time.

* Strong ability to keep information organized and confidential.

* Strong ability in event planning.

* Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

* Previous experience processing expense reports in Concur.

Education/Experience:

* High school diploma and 8-10 years' experience required as an Executive Assistant.

* Ability to thrive in a fast-paced environment, responding urgently to requests and needs

* Supports efforts across public affairs

* Executive Admin Skills, knowledge of general meeting requirements (agenda's, name cards, etc.)

* Participate and attend onsite internal meetings

* Reviews and Manages VP's schedule

* Manages travel, expenses, meeting requests, schedule meetings, etc. (Concur)

* Skilled with MS office (Outlook, Teams, PowerPoint, SharePoint, Word, Excel)

* Soft Skills: Communicator, problem solver, not afraid to ask for help, team player, professional, knows how to interact with Execs and KOLs, strong work ethic, discreet with confidential information, Fast learner, Demonstrates initiative

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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