Executive Assistant
Beacon Hill Staffing Group, LLC

Job Info

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Our client, an investment firm located in Boston, MA, is seeking an Executive Assistant to join the team on a temporary basis. The Executive Assistant will directly support a group of executives in our Investor Relations group and will be responsible for performing a number of administrative duties. The ideal candidate is highly self motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. Candidate must be reliable and task-oriented with a minimum of 4+ years of Executive Assistant experience taking daily direction from senior management. Must have strong organizational skills, project management and problem-solving abilities; strong interpersonal skills, resourcefulness and self-directed demeanor is critical to success in this role. The Executive Assistant will report directly to the Operations Manager and work closely with other members of the administrative team. The hours of this role are 9am to 5pm, and compensation ranges from 38-40 depending on level of experience. Qualified and interested individuals are encouraged to apply today for immediate consideration.

Responsibilities:

• Uphold a strict level of confidentiality and discretion
• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients
• Maintain and take ownership of heavy and complex calendar management ensuring no scheduling conflicts and accurately communicating arrangements to executives
• Schedule all meetings, appointments, events, conferences, teleconferences as directed
• Coordinate all business travel arrangements providing executives with a detailed itinerary, including private and commercial air travel (domestic and international), ground transportation, hotel accommodations and dining reservations
• Obtain "visas" for international travel as needed
• Prepare monthly expense reports using Concur including all business and travel-related expenses for American Express reimbursement as well as cash expense / out-of-pocket reports
• Schedule conference rooms and food/beverage requests as needed
• Provide coverage to other EAs during vacations and leaves
• Effectively communicate and partner with Executive Assistants and Receptionists
• Additional projects as assigned Education: College Education Preferred Skills: Microsoft Office Word, Excel, Outlook, PowerPoint, Concur Travel/Expense

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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