Event Coordinator
University of North Carolina at Chapel Hill

Job Info

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Department:

SA University Career Services-643001

Career Area:

Student Services

Is this an internal only recruitment?:

No

Posting Open Date :

09/30/2024

Application Deadline:

10/14/2024

Position Type:

Permanent Staff (SHRA)

Position Title:

Business Services Coordinator - Journey

Salary Grade Equivalent:

GN07

Working Title:

Event Coordinator

Position Number:

00033221

Vacancy ID:

P019664

Full-time/Part-time Permanent/Time-Limited:

Full-Time Permanent

Hours per week:

40

Work Schedule:

Monday - Friday, 8:00am to 5:00pm typical schedule; evening hours may be needed to support events

Work Location:

UNC-Chapel Hill, NC

Position Location:

North Carolina, US

Hiring Range:

$40,000 - $50,500

Pay Band Information:

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Be a Tar Heel!:

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit:

The mission of University Career Services (UCS) is to support the mission of the University and Student Affairs by providing personalized and innovative career education to empower student success and transformation. Our vision is for all UNC-Chapel Hill students to create lives of purpose and prosperity in alignment with their personal goals.

University Career Services serves to educate students on career development and management processes, teach students about competencies needed for success, and make connections between students and employers. UCS collaborates with faculty, employers, and other departments.

Position Summary:

This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station.

The Event Coordinator position requires knowledge of applicable policies, procedures, and information systems in order to communicate and process information and organize events. The range of duties centers on three main areas: event management and coordination, supporting department communication strategies, and fulfilling several administrative responsibilities, including records and financial data management and customer service. The Event Coordinator is responsible for coordinating all aspects (including fiscal management) of campus-wide career fairs, UCS retreats/planning days, student & employer programming, UCS Summits/Symposiums/Conferences, professional development events/speakers, campus visitors, and other related events as needed. The Event Coordinator will work with the Associate Director of Marketing & Analytics to use a variety of communication mediums to ensure events are widely communicated and successfully attended.

Minimum Education and Experience Requirements:

Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Required Qualifications, Competencies, and Experience:

* Knowledge of the principles and practices of event planning and possess the ability to coordinate, organize, and evaluate meetings and/or events.
* Demonstrated experience with event budgets.
* Ability to navigate ambiguity to achieve projects, tasks, and successful events.
* Demonstrated evidence of an analytical mindset, strategic thinking, and problem-solving skills.
* Demonstrated ability to build relationships and networks.
* Demonstrated commitment to the highest ethical standards of professional practice and integrity.
* Ability to collaborate and foster a spirit of engagement that demonstrates an ability to engage effectively with diverse constituencies, including a commitment to inclusiveness and accessibility.
* Ability to utilize technology in the delivery of student programs.
* Ability to manage multiple projects and priorities simultaneously.
* Excellent time management skills and skilled in prioritizing tasks under pressure and meeting critical deadlines, as well as excellent organizational skills and the ability to multi-task in a busy environment.
* Excellent interpersonal skills, the ability to develop and maintain effective working relationships, and the ability to interact with students, employers, and others in a personable and professional manner and to represent the department effectively and positively.
* Accuracy, attention to detail, and reliable record-keeping are also required, as is effective problem-solving within system and policy guidelines.
* Demonstrated experience using MS Office and the ability to use a variety of multimedia design technologies
* Commitment to promote and contribute to a respectful and supportive workplace that complies with university and divisional conditions of employment, security, and workplace safety policies.

Preferred Qualifications, Competencies, and Experience:

* Experience managing large scale and/or complex events.
* Experience coordinating career fairs.
* Experience maintaining confidentiality when handling sensitive matters.
* Experience working with diverse undergraduate and graduate/professional student, faculty, or staff communities, which reflect an array of ethnic, racial, cultural, faith, gender, and other identities through the delivery of programs and services.
* Knowledge and awareness of websites, graphic design, and social media applications.

Campus Security Authority Responsibilities:

This position is designated as a Campus Security Authority in accordance with the Clery Act. This position will be required to report Clery crimes to the Clery Compliance Manager and complete annual training about reporting responsibilities.

Position/Schedule Requirements:

Evening work occasionally

Special Instructions:

Application materials must include cover letter, resume, and 3-5 professional references.

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