Clinic Assistant - Dedman School of Law (HR Title: Administrative Assistant II)
Southern Methodist University Inc

Job Info

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Description

Hourly Range:

$23.68 per hour

About SMU

SMU's more than 12,000 diverse, high-achieving students come from all 50 states and 80 countries to take advantage of the University's small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools.

Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. The University's entrepreneurial spirit lives in people from every academic discipline who see opportunities to create something new in the world - and work hard to bring their innovations to life. SMU's relationship with Dallas - the dynamic center of one of the nation's fastest-growing regions - offers unique learning, research, social and career opportunities that provide a launch pad for our students, faculty and alumni to make a global impact. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities - from teaching, learning and research to creativity, performance and athletic endeavor.

About the Position:

This role is an on-campus, in-person position.

The main purpose of this job is to provide support, including administrative and clerical support, to faculty directors, supervisors, and students in the Dedman School of Legal Clinics, which provide legal representation and assistance to low-income clients throughout the DFW area. The person in this position will serve as the receptionist, greeting clients and visitors, answering phones, emails and handling mail, copying, running reports regarding and assisting with class and promotional materials and updates to the clinics' websites. In addition, the person will assist with orientations and recruiting events and provide Spanish language interpretation and back-up administrative support within the clinics, as needed.

Essential Functions:

• Provide receptionist services in English and Spanish: greeting visitors, answering phones and email, handling mail and copying, processing requests for legal assistance and routing to appropriate clinics
  
• Word-processing and prepare legal documents for filing with state and federal courts
  
• Provide Spanish language interpretation in person and over the phone, and translate client documents and other written materials
  
• Assist students, faculty and staff with scheduling, including scheduling clinic-wide events such as pre-registration events and pre-semester orientations
  
• Using technology to assist faculty and staff in updating clinic website, running case and client reports from case management software and developing flyers and newsletters that are appropriate for use on social media
  

Qualifications

Education and Experience:

A high school diploma, or equivalent, is required.

A minimum of three (3) years of experience is required. Previous experience in a legal setting is preferred.

Knowledge, Skills and Abilities:

Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills.

Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills. Candidate must have the ability to learn new things and adapt to the demands of multiple supervisors and needs of a busy work environment.

Bilingual in Spanish and English required.

Software skills:

• Microsoft Office (required);
• Clio, Adobe, Box, Canva, and Canvas (preferred)

Physical and Environmental Demands:

• Sit for long periods of time
• Bend, Stand
• Reach above shoulders
• Handle objects (dexterity)
• Push/Pull; Carry/Lift up to 25 lbs

Deadline to Apply:

Priority consideration may be given to those submissions received by December 9, 2024.

Deadline to apply: December 31, 2024

EEO Statement:

SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu.

Benefits:

SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.

SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.

The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.

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