Business Services Coordinator
University of North Carolina at Chapel Hill

Job Info

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Department:

AHEC-400101

Career Area:

Administrative/Clerical Support

Is this an internal only recruitment?:

No

Posting Open Date :

11/20/2024

Application Deadline:

12/02/2024

Position Type:

Permanent Staff (SHRA)

Position Title:

Business Services Coordinator - Advanced

Salary Grade Equivalent:

GN09

Working Title:

Business Services Coordinator

Position Number:

20061259

Vacancy ID:

P019865

Full-time/Part-time Permanent/Time-Limited:

Full-Time Permanent

Hours per week:

40

Work Schedule:

Monday-Friday, 8:00am-5:00pm
*Hours may vary based on business needs

Work Location:

CHAPEL HILL, NC

Position Location:

North Carolina, US

Hiring Range:

$50,220 - $63,000

Pay Band Information:

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Be a Tar Heel!:

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit:

The UNC School of Medicine has a rich tradition of excellence and care. Our mission is to improve the health and wellbeing of North Carolinians, and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research. We strive to promote faculty, staff, and learner development in a diverse, respectful environment where our colleagues demonstrate professionalism, enhance learning, and create personal and professional sustainability. We optimize our partnership with the UNC Health System through close collaboration and commitment to service.
OUR VISION
Our vision is to be the nation's leading public school of medicine. We are ranked 2nd in primary care education among all US schools of medicine and 5th among public peers in NIH research funding. Our Allied Health Department is home to five top-ranked divisions, and we are home to 18 top-ranked clinical and basic science departments in NIH research funding.
OUR MISSION
Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research.
Patient Care: We will promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.
Education: We will prepare tomorrow's health care professionals and biomedical researchers by facilitating learning within innovative curricula and team-oriented interprofessional education. We will cultivate outstanding teaching and research faculty, and we will recruit outstanding students and trainees from highly diverse backgrounds to create a socially responsible, highly skilled workforce.
Research: We will develop and support a rich array of outstanding health sciences research programs, centers, and resources. We will provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our University to support outstanding research. We will foster programs in the areas of basic, translational, mechanistic, and population research.

Position Summary:

Flexible work arrangements, including virtual/hybrid work locations, are an integral part of the School of Medicine's Working Forward initiative. As such, this position's work location is designated as hybrid. Please note that the designated work location is subject to change based on the unit's business needs.

Provides administrative support to the Director of Finance and Administration, including planning meetings, handling meeting logistics and preparing agendas and minutes. Assists with specific program/project area needs to progress workflows and provide service to statewide stakeholders. Work with the Director of Finance & Administration to communicate and implement the direction and mission of the Department; ensures Office continuity and institutional memory. Provide executive expertise needed to coordinate, improve, and oversee the overall functioning of the office.

This position will include managing resources, recording data in existing spreadsheets and databases, creating new shared documents when the business need presents itself, including the developing, completing and implantation of on-campus and Regional AHEC five year and annual work statements.

Minimum Education and Experience Requirements:

Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Required Qualifications, Competencies, and Experience:

Effectively convey information to audiences with varying levels of responsibility verbally and in writing.
Ability to perform moderately complex procedures using basic analytic ability.
Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume. Strong interpersonal skills are required.
Must be self-motivated and task driven.
Demonstrated ability to compile and/or work with complex financial statements and other reports using industry standard programs and software.
Ability to serve as an advisor or consultant on the fund source, allowable expenses, and general knowledge of GASB and GAAP.
Analyze and evaluate patterns in financial and other data and apply to existing reporting tools.
Ability to manage scheduling using MS Outlook calendar and related tools.
Ability to assess the accuracy, validity, and integrity of data.

Preferred Qualifications, Competencies, and Experience:

Experience working in a college or university setting. Prefer candidates who have provided direct support to executive-level staff previously. Prefer experience using an ERP similar to PeopleSoft or Oracle. Prefer experience creating reports in a system such as Tableaux. Advanced Excel skills preferred. Prefer candidates with previous experience at state-supported higher education institution.

Campus Security Authority Responsibilities:

Not Applicable.

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