Billing Analyst I
Holman Enterprises

Job Info

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Holman is a family-owned, global automotive services organization anchored by our deeply rooted core values and principles that have enabled us to continue Driving What's Right throughout the last century. Our teams deliver the Holman Experience by treating our customers and each other as we would like to be treated, and creating positive, rewarding relationships all around.

The automotive markets Holman serves include fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States.

JOB INPUTS

• Communicates effectively with Leadership, Billing team, and Internal Clients.
• Support and Execute one or more of the following for non-complex requests:
  • Accurately complete Billing Inquiries for clients including, but not limited to, clearing open invoices from Accounts Receivable, completing journal entries, lease revisions, and manual adjustments.
  • Researching and resolving the cause of vehicles appearing on the lease suspense report.
  • Review Diversion requests and work with BRF+ programmer to ensure requests are completed accurately.
  • Resolve ZZ charges via write-off, rebill, capping charges to lease, etc.
  • Price NEO invoices for clients that purchase vehicles through Holman as well as process prebills.
  • Complete necessary account reconciliations and review with internal teams.
  • Take ownership of the Billing tasks associated with and complete requests for special handling clients.
  • Complete email billing setups, updates, resends, as well as ZIP Manual sends.
  • Review new client implementation profiles, complete parameters set-up, update current parameters, and review test and live bills for accuracy.
  • Responsible for 3rd Party Funding clients.
  • Complete the Billing responsibilities associated with Internal Sales/Sellbacks/Cross Border Sales.
  • Review new client implementation profiles, complete parameters set-up, update current parameters, and review test and live bills for accuracy.

• Respond to questions from our Internal Customer where appropriate.

• Perform all other duties and special projects as assigned.

Education and/or Training:

• Bachelor's degree in a related field or equivalent work experience
• Additional education, certifications, or other distinctions are a plus
• Proficient in various desktop tools including MS Office Programs (i.e. Outlook, Excel, Word, PowerPoint, Project, Visio, SharePoint etc.)
• Experience using SAP is preferred but not required.

Relevant Work Experience:

• 2-4 years' experience
• Accounting, Billing, Accounts Payable, Accounts Receivable experience
• Reviewing and improving processes, methods, and tools to increase efficiency, accuracy, and structure
• Breadth and depth of expertise in a technical or functional area; knowledge of work processes and tools is generally limited to own area of responsibility or department

Planning/Organizing/Managerial Knowledge:

• Strong math, organization, critical thinking, and problem solving skills
• Proactive, organized approach to multitasking and prioritization
• Effectively manages time and consistently meets deadlines with some guidance from manager
• Ability to organize and prioritize multiple tasks and make appropriate decisions in a fast paced environment
• Demonstrates accuracy, thoroughness and effectiveness in work
• Strong organization, critical thinking, and problem solving skills, with ability to work independently as well as collaboratively in a team environment
• Demonstrates attention to detail and commitment to doing quality work
• Adjusts quickly to new or changing assignments, processes and people
• Displays professionalism and remains composed when faced with challenges
• Learns from experience; modifies behavior to be more effective
• Recognizes one's own strengths and opportunities for growth
• Solves a range of problems in straightforward situations; analyzes possible solutions and assesses each using standard procedures
• Applies expertise to improve efficiency and accomplish objectives within own area of responsibility
• Understands the key business drivers; uses this knowledge in own work. Expands fundamental knowledge in own function and broadens skills
• Decisions are guided by policies and procedures; receives moderate guidance and oversight from manager

Communicating & Influencing Skills:

• Strong verbal and written communication skills
• Strong interpersonal and customer service skills
• Ability to summarize and express information and ideas in a clear and organized manner
• Responds to non-standard requests; investigates with assistance from others as needed
• Gathers, clarifies, and applies information to provide timely and effective responses to the needs of both internal and external customers
• Takes personal responsibility for customer satisfaction and loyalty
• Works independently or with others within own area or department to achieve team goals
• Identifies and removes barriers to effective teamwork
• Offers support to other team members; follows through on commitments
• Applies emotional intelligence in responses and reactions
• Demonstrates consistency between words and actions
• Consistently earns trust, loyalty and respect of others

OUTPUTS

• Setting up invoice parameters in Finance Manager and reviewing Test Invoices, so client invoice parameters are established and reviewed for accuracy prior to the first invoice generating. This ensures that client can process our invoices and make payment on-time.
• Pricing/Revising leases that appear on the lease suspense report - this output requires various levels of research and interaction with other departments in order price/revise the. This is critical to ensure Holman can start billing for new vehicles / revise billing for units already in service. This also is important from a Treasury perspective.
• Completing Billing Inquiries for clients which can include clearing invoices from Accounts Receivable, journal entries, revising lease agreements, and manual adjustments to ensure that the client's billing is correct as well as the internal accounting (history only manual adjustments).
• Completing any required account reconciliations
• Pricing NEO units and prebills

#NTSP

#LI-MG1

At Holman, we exist to provide rewarding careers and better lives for employees and their families. We hire, train, empower, and reward exceptional people. Our journey is guided by our desire to get it right every time and the acknowledgement that we have an opportunity to be better. To be better, we have to do better, and to do better we must know better. That's why we are listening, open to learning new things - about ourselves and each other. We will never stop striving for improved diversity, equity, and inclusion because we are successful together when we feel trusted and supported. It's The Holman Way.

At Holman, your total compensation goes beyond your paycheck. To position you for success and provide a rewarding career and better life for you and your family, Holman is proud to offer you the benefits you deserve; including protection against illness, disability, loss of work, or preparation for retirement. Below is a brief overview of the programs available to full-time employees (programs may vary by country or worker type):

• Health Insurance
• Vision Insurance
• Dental Insurance
• Life and Disability Insurance
• Flexible Spending and Health Savings Accounts
• Employee Assistance Program
• 401(k) plan with Company Match
• Paid Time Off (PTO)
• Paid Holidays, Bereavement, and Jury Duty
• Paid Pregnancy/Parental leave
• Paid Military Leave
• Tuition Reimbursement

Benefits:

Regular Full-Time

We offer excellent benefits including health, vision, dental, life and disability insurance, and 401(k) with company match. Our time off benefits include Paid Time Off (PTO), paid holidays, bereavement, and jury duty. In addition, we offer paid pregnancy and parental leave, and supplemental paid military leave to eligible employees.

Click here for Washington State benefit information.

Temporary or Part-Time

In geographic areas with statutory paid sick leave, part-time and temporary employees will receive a paid sick leave benefit that meets the mandated requirements.

Click here for Washington State benefit information.

Pay:

We offer competitive wages that are commensurate with job-related skills, experience, relevant education or training, and geographic location, starting in the range of $22.86 - $33.15 USD per hour.

Holman provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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