Assistant Project Manager
BGIS

Job Info

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BGIS is currently seeking anAssistant Project Manager to join the team in Remote, US.

BGIS is a leading provider of integrated real estate management services, including facilities management, project management, energy & sustainability services, strategic workplace consulting, real estate services and capital planning. Its range of solutions, supported by efficient systems, processes and people, enables it to create and optimize places that work for its clients. The team is dedicated to inspiring better business performance and helping clients focus on their core businesses.

The Assistant Project Manager plans and oversees the end-to-end delivery of assigned projects and ensures delivery within scope, budget and requirements. This position will have a dual role of a supporting function to the central project management team for tasks that would be commensurate to a Project Coordinator.

RESPONSIBILITIES

For the assigned projects:

• Plans and oversees the end-to-end delivery of assigned projects. At this level, projects managed are typically of low complexity, risk and exposure often associated with medium to large scale programmatic work.
• In collaboration with project stakeholders, defines project scope, deliverables and requirements.
• Develops and implements project plans.
• Determines resource and budget requirements, cost estimates, and timelines.
• Identifies project risks and develops and implements mitigation and contingency plans.
• Monitors project delivery against timelines and ensures timely completion.
• Oversees the activities of project team members and monitors project task completion.
• Communicates project status to relevant stakeholders.
• Ensures projects are delivered on time, within scope, budget and requirements, and complies with all regulatory, environmental and health and safety requirements.

Project Controls (Supporting Function to Project Management Team)

• Assumes financial responsibility for project including accurate, timely and relevant reporting to stakeholders.
• Facilitates invoice payments from clients and to vendors.
• Reviews and approves vendor billing.
• Prepares client and vendor change orders.
• Monitors, controls, and reports on the financial performance of projects.
• Drafts contract and purchase agreements.
• Maintains all required and relevant project related data in Project Management Software system of record. Ensures data is maintained to the highest integrity throughout the project lifecycle.
• Collect and prepare all relevant project start and closeout materials consisting of applicable Submittals, Operation & Maintenance Manuals, Expediting Reports, Change Order Log, RFI log, Correspondence Log, etc.

Client Relationship Management

• Develops and maintains effective relationships with clients.
• Responsible for resolving issues, managing client expectations, and ensuring client satisfaction.
• Other duties as assigned

REQUIRED EDUCATION, KNOWLEDGE and ABILITIES

• High School Diploma required.
• College diploma preferably in architectural technology, construction technology, engineering technology, business management or equivalent work experience is preferred
• 1 to 3 years of project management work experience; or 5 to 7 years of project coordination work experience
• Project management - proven ability and experience in delivering projects on-time, on-budget, within specifications and in-compliant with all requirements including but not limited to regulatory, environmental, health, and safety requirements.
• Project Budget management - proven ability and experience in developing and managing budgets.
• Project risk mitigation and management - proven ability and experience in mitigating and managing project risks.
• Communication - strong communication, influence, persuasion, and negotiation skills.
• Relationship building - proven ability and experience in building and maintaining effective relationships
• Client management - proven ability and experience in managing client relationships and expectations
• Client service orientation - strong client service orientation
• Vendor management - proven ability and experience in managing vendor performance
• Quality - possesses a continuous improvement and quality mindset along with a desire to continuously seek and incorporate best practices and technologies in order to optimize program delivery and deliver value to the client
• Computer proficiency - proficient in and experience with MS Office suite of applications along with proven ability to quickly learn new applications

Licenses and/or Professional Accreditation

One or more of the following, is preferred:

• Project Management Institute Accreditation
• LEED certification
  • Construction Administration Certificate

Physical Demands and Work Environment

• Ability and willingness to travel regionally.
• Physical ability to navigate jobsites in uneven terrain.
• Provide personal transportation for meetings and job visits away from the office; reimbursed.
• Physically able to occasionally lift up to 50 pounds.

Visit us online at https://www.bgis.com/us/careers.htm for more information.

Our company culture includes a robust mix of sound business practices and employee initiatives that promote personal and professional development, work/life balance, health and wellness and community involvement.

The Company is an equal opportunity employer. We believe every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. We are committed to providing equal employment opportunity to all employees and applicants without regard to race, color, religion, gender, national origin, age, disability, ancestry, creed, marital status, sexual orientation, or Veteran or military status, genetic information or any other basis prohibited by local, state or federal law in the relevant jurisdiction. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment and training.

BGIS is committed to strengthening our diversity through recruiting and retaining minority and women professionals from all backgrounds. Our commitment is consistent with our recognition that it is the outstanding people within BGIS who have always been the source of our strength. We recognize that promoting diversity is an integral component of our continuing quest for organizational excellence.

This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.

Anyone with questions or concerns regarding Equal Employment Opportunity should contact their direct supervisor or the Human Resources Department without fear of retaliation of any kind.

BGIS is committed to fair and equitable compensation practices. BGIS has different pay ranges for different work locations within the United States which allows us to pay team members competitively and consistently in different geographic markets. The applicable base pay range will depend on what ultimately is determined to be the candidate's primary work location.

The salary range for this exempt position in the US is $70,000.

A candidate's salary offer is determined by various factors including, but not limited to, relevant work experience, knowledge, skills, abilities, education, certifications, licenses, and location.

BGIS offers a comprehensive benefits package including medical, dental, vision, prescription coverage, health savings account, flexible spending account (both healthcare and dependent), 401(k) with a Company match, Paid Time Off, paid company holidays, short term and long-term disability, life insurance, employee assistance program, tuition reimbursement, paid parental leave, gym membership discount and team member referral bonus.

Our dedication to the principle of pay equity is steadfast. We believe in equal pay for work of equal value.

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