Assistant Director for Academic Affairs - Engineering Administration
University of Illinois

Job Info

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Assistant Director for Academic Affairs - Engineering Administration

Grainger College of Engineering - Undergraduate Programs Office
The Office of Undergraduate Programs with Grainger College of Engineering seeks an Assistant Director of Academic Affairs. The person in this role is responsible for the overall coordination and supervision of the college dedicated advisors, including training and professional development. They will serve as a College Advisor in the Undergraduate Programs Office as well as collaborate with the Assistant Dean for Academic Affairs to support the implementation of Grainger policies and processes as they align with the Student Code.

Duties & Responsibilities

Advise students on topics such as course selection, academic progress, interdepartmental and intercollegiate transfer decisions, course overloads and underloads, late course drops, dual degree registration, and honors programs.

• Participate in the 6-8-week New Student Registration program in June and July, advising and registering new first-year students entering the University of Illinois.
• Provide support for students during Express Advising (drop-in advising) at designated times throughout the academic year.
• Create a welcoming environment that is inclusive of students from diverse backgrounds.
• Apply judicious interpretations of Illinois program requirements based on individual circumstances and within the framework of policy guidelines established by the campus and college.
• Provide advice and counsel regarding viable alternatives in academic, personal, and career options.
• Respond to queries from students, faculty, staff, and parents/families as appropriate (within the parameters of FERPA).
• Liaise with colleagues across the university to best leverage resources and initiatives.
• Provide referrals for campus and academic resources for additional support.
• Keep thorough records of all student contacts.
• Assist with review of re-entry petitions and monitoring, advising, and support for these students as they transition back to campus.

Manage aspects of academic affairs and advising within the Grainger College of Engineering's Undergraduate Programs Office in consultation with the Assistant Dean of Academic Affairs.

• Provide supervision and support, including annual performance reviews, for College Advisors.
• Ensure academic advising information is updated and shared with relevant stakeholders, including The Grainger College of Engineering staff and advising staff within academic units in Grainger Engineering.
• Collaborate regularly with the Assistant Dean of Academic Affairs to strategize and implement advising program development, address curricular challenges, optimize staffing, and enhance overall program execution.
• Coordinate the academic progress monitoring, advising, and support for academic warning students across the advising team.
• Collaborate with Assistant Dean of Academic Affairs for management of the Grainger Interdepartmental Transfer (IDT) process and review.

Coordinate training and professional development opportunities for College and Departmental Academic Advisors in The Grainger College of Engineering.

• Develop and provide training for new staff based on the University of Illinois practices and NACADA Core Competencies for Academic Advising.
• Develop and provide training for current staff to maintain consistency in advising across college advisors.
• Maintain exceptional knowledge of Grainger Engineering and university policies and procedures that impact daily operations.

Participate in activities that facilitate the mission and goals of The Grainger College of Engineering such as engagement in regular Undergraduate Programs Office and Chief Advisor meetings, staff development, and on-going training.

• Keep current in the field and maintain knowledge of best practices.
• Engage with campus-level committees for academic exploration.
• Collaborate with the Assistant Dean of Academic Affairs on other cross-functional activities as needed.
• Perform other duties as assigned.

Minimum Qualifications

• Master's degree in engineering, a STEM field, higher education, student affairs, college student personnel, counseling, education, or a closely related field.
• Three years of professional experience working in student academic affairs in higher education.
• Demonstrated experience supervising staff or students in higher education.
• Demonstrated programmatic development, implementation, and/or management.

Preferred Qualifications

• Five or more years of professional experience working in student academic affairs in higher education.
• Two years of experience supervising full-time professional academic advisors in higher education.
• Experience working with students interested in STEM, and specifically engineering, fields.
• Experience working with diverse student populations.
• Engagement within professional student affairs, higher education, or advising organizations such as the National Academic Advising Association (NACADA).
• Facility in use of DARS and Banner Student Systems, knowledge of UIUC curriculum, programs, and policies, of campus resources, contacts, and/or offices that provide assistance/support services for undergraduate students.

Knowledge, Skills and Abilities

• Commitment to fostering an inclusive, welcoming environment for students and staff.
• Understanding of and experience with University of Illinois policies and procedures.
• Experience collaborating with colleagues, students, parents, faculty, and staff in higher education.
• Experience working effectively both independently and in collaborative groups.
• Ability to work on several projects simultaneously and prioritize tasks as well as exercise good judgement and problem-solving skills.
• Occasional travel and irregular hours (some evenings and weekends) may be required.

Appointment Information

This is a 100% full-time Academic Professional position, appointed on a 12-month basis. The expected start date is as soon as possible after the close date. The budgeted salary range for this position is $65,000-$75,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. Sponsorship for work authorization is not available for this position.

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

Application Procedures & Deadline Information

In order to receive full consideration, applications must be received by 6:00 pm (Central Time) on November 7, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Jill McKenna (glawe1@illinois.edu). For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1027180
Job Category: Education & Student Services
Apply at: https://jobs.illinois.edu

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