Assistant Director
Dartmouth College

Job Info

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Posting date:

11/20/2024

Open Until Filled:

Yes

Position Number:

0187701

Position Title:

Assistant Director

Department this Position Reports to:

Conferences and Events

Hiring Range Minimum:

$62,100

Hiring Range Maximum:

$70,000

Union Type:

Not a Union Position

SEIU Level:

Not an SEIU Position

FLSA Status:

Exempt

Employment Category:

Regular Full Time

Scheduled Months per Year:

12

Scheduled Hours per Week:

40

Schedule:

This position offers a hybrid work arrangement. There will be regular onsite work required to support event planning and execution, and our hire will need to be within a commutable distance to our campus.

Location of Position:

Hanover, NH
5 Allen Street

Remote Work Eligibility?:

Hybrid

Is this a term position?:

No

Is this a grant funded position?:

No

Position Purpose:

Independently accomplishes all activities associated with planning and overseeing the execution of assigned annual and special College public events and programs including, but not limited to, summer programs, groundbreakings, receptions, and building dedications.

Required Qualifications - Education and Yrs Exp:

Bachelors plus 3-5 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities:

* Bachelor's degree or the equivalent combination of education and experience with five years of
relevant experience in event management or the equivalent.* Demonstrated successful work experience in a large and complex environment where
collaboration with multiple stakeholders and flexibility are essential.* Demonstrated creative planning, organizational, and problem-solving skills.* Demonstrated mastery of logistical event management.* Demonstrated ability to effectively collaborate and manage high-level internal and external
constituents, including the most senior members and clients of an organization.* Strong verbal and written communication skills and customer service ethic.* Strong technology skills, including Microsoft Office and databases.* Ability to prioritize and manage details on multiple events concurrently and in a fast-paced
environment.* Excellent attention to detail.* Available weekends and evenings for event oversight.

Preferred Qualifications:

* Staff management experience.* Experience managing an annual event budget.* Valid U.S. or Canadian driver's license and continued qualification as an Approved Driver under the Dartmouth College Driver Safety and Motor Vehicle Policy..

Department Contact for Recruitment Inquiries:

Cindy Hodgdon Welch

Department Contact Phone Number:

603-646-3925

Department Contact for Cover Letter and Title:

Cindy Hodgdon Welch, Associate Director of Advancement Business Operations

Department Contact's Phone Number:

603-646-3925

Equal Opportunity Employer:

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check:

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?:

Preferred, but not required

Special Instructions to Applicants:

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions:

This position is not eligible for visa sponsorship.

Quick Link:

https://searchjobs.dartmouth.edu/postings/76655

Description:

* Plans and manages complex high-profile on-campus events that accomplish specific institutional objectives while maintaining high levels of attention to detail, accuracy, sensitivity, and a continuous focus on the purpose of those activities. Develops program and event specifications through collaboration with colleagues, often at high organizational levels, while soliciting and scheduling their participation in events. Management of event details, including but not limited to, facilities, logistics, schedules, invitations for participants and guests, publicity, meal and lodging, cue sheets, memorabilia, staff assignments, briefing preparation, post-event evaluations, and problem solving of event challenges that are presented. Plans, executes, and manages all aspects of on-site event flow while professionally representing the College to visitors, alumni, parents, volunteers, prospects, and donors.

Percentage Of Time:

50

Description:

* Supports Director and Assistant Director with summer programs, including but not limited to camp/conference contracts and Dartmouth program MOUs, maintaining data for upcoming season, summer program materials and registration information for camp and conference groups, arranging campus services for summer programs, including housing, dining, parking, and athletic passes. Trains and oversees the summer interns on the completion of summer responsibilities. Serves as liaison for camp and conference personnel with relevant College departments (Residential Life, Housekeeping, Dining Services, Parking, Athletics, Safety and Security, Hinman Mail, and the summer information booth). Troubleshoots for any of the group's on-campus needs. Maintains database, website, training materials, and files

Percentage Of Time:

20

Description:

* Supports Director in establishing work priorities and a smooth flow of work. Creative problem-solver and ability to recommend evolving procedures to enhance workflow, event planning, etc. Projects and prepares annual budget for assigned events and approves expenditures of funds as appropriate. Supervises assigned office staff and student assistants engaged in communications, correspondence, and records management activities.

Percentage Of Time:

15

Description:

* Develops effective working relationships within team, across campus, and with our vendors in support of both individual and team activities and responsibilities. Monitors services provided by supporting organizations such as Facilities Operations and Management (FO&M), the Hanover Inn, Classroom Technology Services (CTS), College Photographer, Dartmouth Printing and Mail Services (DPMS), and other vendors to ensure responsiveness to needs

Percentage Of Time:

10

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned. - 5%

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