Admissions Program Coordinator
Spelman College

Job Info

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Position Title:

Admissions Program Coordinator

Position Summary:

The Admissions Program Coordinator is responsible for the effective planning and execution of Office of Admissions sponsored pre-college summer programs for high school students. The incumbent will also support the Office of Admissions in the execution of on campus Admissions events and special projects at the direction of the Director of Admissions.

Essential Duties and Responsibilities :

Pre-College Programs

• Assists in planning of pre-college summer programs hosted by the Office of Admissions.
• Serves as the first point of contact for parents and students throughout the summer programs inquiry to enrollment funnel.
• Manages the hiring process and supervision of summer program student staff.
• Assists in the hiring and training of program staff, including program coordinators, students, and other support staff.
• Assists in the procurement of goods and services to support successful summer program operations.
• Assists in the development and execution of a marketing and recruitment plan (i.e. webinars, social media, high school outreach, Spelman web presence).
• Reviews program applications and ensures application materials are received and entered in the Admissions CRM.
• Develops, updates, and facilitates program activities.
• Keeps on call schedule throughout the summer to address and communicate any emergencies that arise.
• Oversees catering, event, and communication logistics for Opening and Closing Ceremonies and Field Trips.
• Serves as first point of contact in residential dorm for student staff.
• Attend all field trips with student staff.
• Develops and administers program surveys
• Provides assessment and analytics to Program Manager and Director of Admissions

Campus Summer Programs Liaison

• Supports the Admissions Program Manager as a campus liaison to all pre-college, research, and educational summer programs hosted on the Spelman College campus.
• Works with program leads across campus to synthesize best practices, policies, and processes for managing on campus summer programming.
• Attend campus partnership (Wellness, Housing, Facilities, Housekeeping, Dining, Budget & Contract) meetings with Program Manager.

Special Admissions Projects

• Coordinates and/or assists as well as participates in a variety of campus programs and special events for prospective students and their families.
• Assists with special projects as assigned by the Director of Admissions.

Required Qualifications:

High School diploma and a minimum of five years of related work experience or equivalent combination of education and experience are required.

This position requires exceptional project and management skills. position requires excellent interpersonal, customer service, organizational skills and record keeping techniques. Must have demonstrated experience in managing complex programming and strong organizational skills with an emphasis to detail and follow up on assignments. Must be assertive and be able to work independently while meeting the goals of the office. It is necessary to have the capacity to work in a fast pace, high-stakes environment. The incumbent must possess the ability to prioritize effectively, maintain confidentiality, handle matters with tact and diplomacy, interact in a diverse community, manage details, multi-task, and adapt to changing situations, with a strong ability to see projects through completion.To perform this job successfully, an individual must have intermediate skills using Microsoft Office Suite, including the preparation of mail merges, flyers, and spreadsheets. Using formulas and creating forms are also important. Incumbent must have excellent typing skills.Strong oral and written communication skills are important, as this position will regularly interact with and communicate ideas with other members of the division, the Spelman community at large, and the general public in the execution of responsibilities.

Preferred Qualifications:

Bachelor's degree preferred

Certifications, Licenses, Restrictions :

None

Physical Demands:

While performing the duties of this job, the employee is regularly required to: sit, walk, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to: stand, reach with hands and arms and occasionally required to stoop and move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust focus.

Shift:

Days

% Travel Required:

0%

Full Time/Part Time:

Full-time

Work Location/Schedule::

This position is eligible for a hybrid work arrangement.

FLSA:

Non-Exempt

Number of Vacancies:

1

Posting Number:

SC0717P

Posting Open Date:

09/18/2024

Open Until Filled:

No

Special Instructions to Applicants:

This position may require evening and weekend work.

EEO Statement:

Spelman College is an EEO/Minority/Female/Disabled/Veteran/Title IX Employer and we participate in E-Verify. We are a smoke-free campus.

COVID-19 Vaccination Protocol:

Due to the heightened risk of contracting COVID-19 and the spread of variants, Spelman College requires up to date COVID-19 vaccination of all faculty, staff, and students (collectively "Campus Community") that have job duties, attend classes, or are otherwise present on campus. You will need to submit proof of up-to-date COVID-19 vaccination: full vaccination and a booster (when eligible) or a single dose of the bivalent vaccine) prior to your first day on campus or you may seek a medical or religious exemption to the vaccination requirement by providing the necessary documentation to: Yemi Brown, PharmD Manager of COVID-19 Operations, at ibiyemibrown@spelman.edu. Upon receiving your Spelman Technology log-in credentials, please keep your vaccination or exemptions records up-to-date using Etrieve.

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