ADMINISTRATIVE ASSISTANT - SR. SECRETARY - General Counsel's Office
Southwest Research Institute

Job Info

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Who We Are:

The General Counsel's Office advises the Institute on all legal matters; provides transactional, regulatory and litigation support, and consults with Institute leadership to identify and explore opportunities and strategies to monetize the Institute's Intellectual Property portfolio.

Objectives of this Role:

• Assist attorneys with work and schedule organization; ensure attorneys calendars are up-to-date and attorneys are on-time to scheduled meetings.
• Handle routine and non-routine tasks with limited supervision as well as independent special assignments with delegated levels of autonomy.

Daily and Monthly Responsibilities:

• Assist attorneys with drafting & editing documents, including applications & various agreement renewals; prepare general correspondence; perform data entry; schedule meetings, maintain calendars; work with Travel in making travel arrangements & prepare Travel Authorizations.
• Assist attorneys with organizing, maintaining & updating legal records such as contracts, NDA's, and internal policies; prepare presentations both in hard copy and in PowerPoint; generate charts, & graphs.
• Obtain and maintain TX Certificates of Status, Fact and Good Standing; prepare check requests and purchase requisitions; set up & maintain files; prepare Federal Express electronic paperwork.
• Open & distribute incoming mail; update various library publications; answer phones & record & relay phone messages.
• Interact with outside counsel & SwRI staff; photocopy, file, fax, scan & other assignments, as assigned & required.

Requirements:

• Requires a high school diploma or equivalent.
• 10+ years: Related administrative work experience preferably in a law firm or legal department; must have exceptional communication skills & comprehension & organizational skills; must be a self-starter & multi-task oriented; must be diligent & able to work with numerous interruptions
• Must have the ability to prioritize tasks; must have excellent proof-reading skills & must proofread all work produced; must follow through on all job tasks; must be professional on the phone & take complete & accurate phone messages; must pay strict attention to details
• Must be proficient in Microsoft Office Products, including a working knowledge of PowerPoint & Excel; must have data entry experience & willingness & ability to learn now software, as required; must have good interpersonal skills & maintain confidentiality in all matters.
• A valid/clear driver's license is required.

Special Requirements:

Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Applicant must be a U.S. citizen.

Job Locations: San Antonio, Texas

Military Friendly: Your military experience may apply to this position

For benefits information at our San Antonio location, click here.
For benefits information at all other locations, click here.

An Equal Employment Opportunity/Affirmative Action Employer
Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disabled/Veteran
Committed to Diversity in the Workplace

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