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Functions as Administrative Coordinator to coordinate and monitor daily administrative activities & services in the Department of Psychiatry and Behavioral Health; provides comprehensive administrative support to the Suicide and Trauma Reduction Initiative (STRIVE); coordinates and oversees daily business functions including financial, human resources, outreach & marketing, and facilities & space, in collaboration with the Clinical Research Manager and Division Director; implements, evaluates and modifies administrative policies & procedures; assists with identifying and resolving operational concerns and ensures appropriate actions are taken to meet departmental goals, guidelines & deadlines; reviews, screens and triages correspondence, inquiries and concerns to appropriate individual to further investigate and resolve; independently responds to routine correspondence; assists with recruiting, hiring, and training support staff; coordinates performance management activities; works with the Clinical Research Manager and Division Director to plan, assign and monitor individual workloads of administrative support and professional services staff, as well as students; monitors and ensures staffing levels are appropriate & makes recommendations for changes in staffing; conveys directives from department leadership; coordinates appointment calendars of assigned administrator or faculty leader; coordinates and organizes logistics for meetings, conferences, workshops and other special events; prepares and distributes agendas; records, transcribes and distributes meeting minutes; coordinates and makes travel and lodging arrangements; collects, prepares and processes requests for reimbursement of expenses; researches, collects and compiles information as requested to develop complex departmental reports, aid departmental leadership in strategic planning process, and for decision making purposes; acts as department's travel, eRequest and Human Resources Action (HRA) initiator; serves as liaison with university offices, faculty, staff and outside agencies.
Minimum Education and Skills/Experience Required/Desired
Per CCS Specifications; six months experience (600 hours course work or training) in customer service or communications, including researching, analyzing & interpreting information; three months experience (300 hours course work) in budgeting; six months experience (600 hours training) in operation of spreadsheet, publication, and/or presentation software and related computer equipment; three months experience (300 hours course work) in supervision management; three months experience (300 hours course work) in interviewing. Requires successful completion of a background check. Selected candidate may be requested to complete a pre-employment physical including a drug screen.
FUNCTION: Business Planning and Operations
SUB-FUNCTION: Administrative Assistance
CAREER BAND: Individual Contributor - Technical
Additional Information:Administrative Assistant within the Suicide and Trauma Reduction Initiative (STRIVE) in the Department of Psychiatry and Behavioral Health, performs a variety of administrative and secretarial tasks for faculty and staff in support of the department academic and research missions; coordinates and maintains faculty calendars, schedules and coordinates program meetings, conferences, educational programs, and special events including all logistics; distributes agendas; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel arrangements for STRIVE faculty and staff; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; answers phones and inquiries; serves as a liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens, and distributes mail; maintains inventory of office supplies and program equipment; establishes and maintains files; performs other duties as assigned.
Location:Research Administration Building (0200)Position Type:RegularScheduled Hours:40Shift:First ShiftFinal candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
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