Administrative Assistant
Roth Staffing Companies

Job Info

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Ultimate Staffing is recruiting for a Remote Administrative Assistant in the Fort Walton Beach, FL area! This is a direct hire role paying $16/hr with an additional bonus structure! Apply today!

The Admin Support of Vocational Services position assists with the efficient operation of the Vocational Services program by performing a variety of clerical and administrative tasks such as coordinating client intakes, completing payroll onboarding and associated paperwork.

ESSENTIAL FUNCTIONS

• Completes initial intake referrals via in-person, online or by phone as needed.
• Completes all plans in electronic system and reviews services at intake with client and parent; uploads associated intake documents into database to include all plans or any other documentation provided at client intake.
• Enters all client information at intake into database and completes onboarding paperwork and processes.
• Reviews and writes Monthly Progress Notes and notifies the appropriate staff member when the note is ready to be submitted
• Scans caseload files for missed client contacts for each area; notifies the appropriate staff member of any missed clients.
• Contacts clients who are disengaged and communicates by sending follow-ups to appropriate staff member.
• Enters Memorandum of Understanding (MOU) documents for businesses into database and ensures information is accurately entered; ensures MOU's are renewed with the business.
• Drives clients to various locations as needed.
• Completes other assigned tasks as directed.

SKILLS & ABILITIES

Education:

• High School diploma required; some college including a degree in any field preferred.

Experience:

• No experience necessary; experience working with individuals with a disability and/or prior counseling, job placement, job coaching or working within public vocational rehabilitation programs is preferred.

Computer Skills: Proficient with Microsoft Suite, Adobe and web-based database systems; CRM experience preferred.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

This job has expired.