Accounts Payable Coordinator
Barge Design Solutions

Job Info

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What We're Looking For:
Barge Design Solutions is looking for an Accounts Payable Coordinator who will support the financial operations of our engineering and architecture consulting firm. This role is responsible for processing invoices, managing vendor communications, and supporting the accounts payable workflow with accuracy and efficiency. This role is critical in maintaining our financial integrity and ensuring smooth operational processes.

Responsibilities:

• Process and code incoming vendor invoices accurately
• Match invoices to purchase orders and receiving documents
• Verify invoice accuracy and resolve discrepancies
• Prepare invoices for payment processing
• Maintain organized digital and physical invoice records
• Ensure timely payment of vendor invoices
• Maintain and update vendor master files
• Communicate with vendors regarding invoice details
• Respond to vendor inquiries about payment status
• Collect and organize vendor documentation
• Support vendor onboarding processes
• Assist in resolving vendor payment issues
• Enter financial data into accounting software with high accuracy
• Maintain comprehensive and organized financial records
• Prepare reports and spreadsheets as required
• Support month-end and quarter-end closing processes
• Track and document all financial transactions
• Assist with reconciliation of accounts
• Ensure compliance with company accounting policies
• Maintain accurate and up-to-date documentation
• Support internal and external audit processes
• Implement and follow established accounting procedures
• Maintain confidentiality of financial information
• Provide administrative support to the accounts payable team
• Assist with special projects and financial analysis
• Manage incoming mail and vendor communications
• Organize and file financial documents
• Support team members in daily operations
• All other duties as assigned

Education & Experience Qualifications:

• Associate or bachelor's degree in accounting, Finance, or related field
• 3 - 6 years of accounts payable or financial administrative experience
• Proficiency in accounting software
• Strong attention to detail
• Basic understanding of accounting principles
• Excellent computer skills
• Professional demeanor

Why join us?

Barge Design Solutions, Inc., is an engineering and architecture firm with diverse in-house multidisciplinary practice areas. The employee-owned company is more than 550+ people strong and serves clients nationwide from multiple U.S. locations. Barge is ranked on Engineering News-Record (ENR)'s Top 500 Design Firms and Architectural Record's Top 300 Architecture Firms and is a certified Great Place To Work®.

Our primary purpose for being in business is ultimately to create a better life by unleashing the potential of our people, clients and communities. This purpose is supported by our company's core values because at the end of the day, Barge CARES:

• Collaborate - Help and expect help. Teamwork is essential in what we do.
• Authentic - Honesty, integrity and trust are at the heart of everything we do. We are who we say we are.
• Responsible - We are accountable for our work, our attitude, and our actions. We make Barge better.
• Excellence - We go all in and expect more of ourselves than others expect of us.
• Service - We are humble. We use our gifts in service of others.

We believe that if we are living out our purpose for being in business and integrating our values into everything we do, we will ultimately achieve our vision to be the firm best known for being selected when it matters most.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or on the basis of disability. Equal Opportunity Employer/Veterans/Disabled

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