Accounting Assistant - School of Literatures, Cultures and Linguistics
University of Illinois

Job Info

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Accounting Assistant - School of Literatures, Cultures and Linguistics

College of Liberal Arts & Sciences

Job Summary
Supports the School of Literatures, Cultures & Linguistics (SLCL) business office with daily bookkeeping and accounting operations.

Duties & Responsibilities

• T-Card/P-Card reconciliation. Process invoices, reimbursements, and honorarium payments in Chrome River. Review payment and reimbursement requests to ensure the completeness of information, availability of funds, appropriateness of transaction, and conformity to policies as required for types of funds.
• Assist with preparing, reconciling, and distributing monthly account information to all departments in SLCL. Check all possible sources of disagreement if discrepancies occur.
• Record requests for payment and reimbursement in appropriate tracking sheet. Maintain tracking sheet by following the progress of payment and reimbursement requests. Includes following up with submitters and approvers to complete their tasks, following up on items that are rejected to ensure corrections are made, and follow up on delayed payments.
• Assist with updating content and maintenance of Business office website.
• Purchasing using P-card, T-card and iBuy. Serve as a Procurement/Travel cardholder responsible for making payments to vendors as needed. This requires communication with vendors, travel agents, faculty and staff and recording of payment information in ChromeRiver. Knowledge of P-Card, T-Card and iBuy policies for restricted and prohibited purchases.
• Provide guidance and recommendations to departmental office support.
• Monitor and respond to inquiries in the business office shared email box. Assist with record and information management.
• Process cost transfers (journal vouchers), requisitions, purchase orders, and other transaction documents for completeness, accuracy, availability of funds, appropriateness of transaction, and conformity to policies, procedures, and/or contractual agreements.
• Enter student payments/awards in the Departmental Award Web System (DAWS) and route for approvals.
• Process payments to foreign nationals.
• Serve as back-up to the Accounting Associate for processing deposits for SLCL. This requires knowledge of the cash handling procedures at SLCL and for the University.
• Perform other related duties assigned to further the mission of SLCL.

Required Qualifications

1.High school diploma or equivalent.

2. Any one or combination totaling one (1) year (12 months) from the categories below:

A. Course work in accounting, as measured by the following conversion table or its proportional equivalent:

• 6 semester hours equals one (1) year (12 months)

B. Course work in any discipline as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months) Work experience in bookkeeping, office support, or closely related experience.

Successful candidates will have:

• Ability to interpret and communicate policy and rules clearly and concisely to various stakeholders.
• Ability to work well and communicate effectively with University administrators, faculty, staff, and students.
• Awareness of, and sensitivity to, cultural and linguistic differences.
• Commitment to diversity and inclusion. Ability to identify, analyze and address problems to resolve issues.
• Ability to use independent judgment and discretion to perform tasks independently.
• Ability to work independently, begin assignments without prompting, maintain productivity in both quantity and quality of work, and appropriately plan, organize, and prioritize work.
• Ability to understand and abide by a high standard of professional ethics to ensure the integrity of the organization.
• Ability to exercise discretion in day-to-day operations and in handling confidential information.
• Ability to utilize database or spreadsheet applications, including writing and executing queries and analyzing the data; strong Microsoft Office computer skills including Excel, Outlook, and Word.
• Knowledge of ChromeRiver, Banner, iBuy, Eddie, and other campus systems.
• Knowledge of OBFS policies and procedures. Willing to request and/or pursue internal and external resources for information and training required to fulfill duties and responsibilities.

Appointment Information

This is a 100% full-time Civil Service 3851 - Accounting Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline. The collective bargaining agreement sets a wage of $38,555.40. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. This position is eligible for a hybrid work schedule (remote work and in-person work in Champaign-Urbana each week) after onsite training period. Sponsorship for work authorization is not available for position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on November 1, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting and upload your cover letter, resume (months and years of employment must be included), and names/contact information for three professional references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1027316
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu

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