Academic Assistant I or II, Career Level B3, Full time 11 months
Grinnell College

Job Info

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Job Title:

Academic Assistant I or II, Career Level B3, Full time 11 months

Department:

Dean of the College

Job Summary:

ABOUT GRINNELL COLLEGEGrinnell College is a private liberal arts college located in Grinnell, Iowa and is ranked #11 on the U.S. News and World Report's list of Best National Liberal Arts Colleges.Grinnell College is a top ranked Liberal Arts institution that values diversity, equity, inclusion, social justice, intellectual freedom, and social responsibility. We seek candidates that align with these values and have the ability and desire to advance our values and belonging within our community and the communities we engage. Ideal candidates will be prepared to collaborate and contribute to the mission and values of the college across all constituencies.
POSITION SUMMARYUnder general direction, the Academic Assistant II provides faculty with advanced administrative and academic support. This role involves performing diverse and confidential administrative duties that require extensive experience, skills, and knowledge of organizational policies and practices. The Academic Assistant II manages programs, projects, and processes specific to the departments served, exercising independent judgment and basic reasoning skills.The position frequently involves non-routine interactions with internal and external stakeholders, requiring a high degree of tact, diplomacy, and discretion.
This is a full-time role operating 11 months per year.
Responsibilities:

• Provide administrative support to faculty and teaching staff by assisting with academic, research, and service-related tasks, including document composition, editing, and general correspondence.
• Serve as a communication liaison on and off campus and utilize electronic tools to support classroom teaching.
• Coordinate and assist with meetings, special projects, events, and conferences to ensure smooth execution.
• Manage day-to-day office operations, providing visitors with information and supervising student office assistants.
• Support faculty recruitment and hiring processes by assisting search committees with online application systems and coordinating all aspects of initial and on-campus interviews.
• Collaborate with Communications staff to ensure web content meets college standards, aligns with system capabilities, and adheres to planned enhancements.
• Provide backup administrative support for Academic Support Assistant positions as needed.

Minimum Qualifications:

• High School diploma or General Education Degree (GED)
• At least one year of experience for Academic Assistant I; three or more years of experience for Academic Assistant II.
• Effective communicator across diverse constituencies using various modes of communication.
• Strong customer service and teamwork skills.
• Ability to independently manage workloads, prioritize tasks, and meet deadlines in a dynamic environment.
• Commitment to Diversity, Equity, and Inclusion.
• High degree of accuracy, attention to detail, and minimal supervision required.
• Skilled in composition, editing, and proofreading with an emphasis on grammar and punctuation.

Preferred Qualifications:

• Microsoft Office Specialist Certification in Word, Excel, Outlook, and PowerPoint preferred.

Link to Job Description:

Academic Assistant II

FLSA Category:

Non-Exempt

Staff/Faculty:

Staff

Employment Status:

Full-Time

Employment Category:

Regular

Special Instructions to Applicants:

Selected candidate must successfully pass a background check prior to first day of employment.

Open Until Filled:

No

Posting Number:

S01131

Diversity Statement:

Grinnell College is committed to establishing and maintaining a safe and nondiscriminatory educational and working environment for all College community members. It is committed to a policy of nondiscrimination in matters of admission, employment, and housing, and in access to and participation in its education programs, services, and activities. The College does not discriminate on the basis of race, color, ethnicity, national origin, age, sex, gender, sexual orientation, gender identity or expression, marital status, veteran status, pregnancy, childbirth, religion, disability, creed or any other protected class. Discrimination and harassment on any of the bases covered by state or federal antidiscrimination statutes is unlawful and a violation of Grinnell College policy.

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